Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

We are seeking to employ a candidate for the following position:

Project Coordinator Assistant

Place of work: Baghdad

Deadline for application: 24/12/2025

Main purpose of the job:

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project.

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
• Translate documents and act as an interpreter when needed

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• Maintain and update all security documents, ensuring the Project Coordinator remains informed of key security-related developments and issues relevant to Baghdad and its surroundings.
• Support the Project Coordinator in ongoing context analysis, incorporating security, political, and economic dynamics specific to Baghdad, and contribute to the monthly SitRep accordingly.
• Develop and regularly update an Actors Map reflecting security forces on the ground, checkpoints, access controls, and other relevant structures across Baghdad governorate and other areas of MSF operation.
• Monitor changes in security indicators in Baghdad (e.g., checkpoints behavior, political developments, armed actor movements, community tensions) and provide timely reporting.
• Maintain an updated stakeholder mapping, including key interlocutors in Baghdad (DoH, DNGO, MoFA, security departments, district authorities), with current contact lists.
• Assist the Project Coordinator and Logistics team in implementing security measures tailored to the Baghdad operational environment and premises.
• Conduct road mapping, zone mapping, and field assessments, serving as focal point for identifying and documenting new areas, routes, and operational points within the Baghdad context.
• Contribute to the project’s threat and risk analysis, providing Baghdad project areas-specific insights for activities, movement planning, and strategic decision-making.
• Share weekly security and political updates with general staff, highlighting new developments within Baghdad and their potential operational impact.
• Support the Project Coordinator in managing challenges related to the delivery of medical activities, including access constraints, local sensitivities, and administrative issues.
• Assist the Project Coordinator in coordinating security monitoring, context updates, representation meetings, and follow-up with the authorities as required.
• Facilitate movement of staff, goods, and vehicles within Baghdad and between Baghdad and other MSF locations, ensuring compliance with movement protocols.
• Support the Project Coordinator in maintaining a respectful, safe, and non-abusive work environment, reporting any observations or concerns that may compromise staff wellbeing or MSF principles.

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Specific requirements for the role:

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What we offer:

• Legal contract and pay in accordance with MSF Salary Grid. Level 06
• The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
• The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.

How to Apply:

Interested candidates are invited to submit their complete application file (Updated 2 pages CV + motivation letter+ Certifications & Diploma + ID Card + References), Only applications with complete documentation will be considered.

By email to MSFCH-baghdad-Recruitment@geneva.msf.org

Please indicate “BGD – PC Assistant” in the e-mail title.

We encourage all applicants to submit a cover letter that introduces themselves, outlines their motivation for applying, and highlights their suitability for the role. Your resume should clearly present your experience, key responsibilities, and demonstrated skill set. This information is essential for us to assess your fit for the position and understand how your background aligns with the job requirements.

Only English CVs are considered.

Only shortlisted candidates will be contacted. (Please make sure your email and phone number are updated)

Female candidates are encouraged to apply.

We receive huge number of applications; therefore, we will contact only short-listed candidates for test/interview.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-erbil-recruitment@geneva.msf.org.