Main Purpose

Carrying out specific technical and logistics works regarding his qualifications, according to INTERSOS procedures and his superior's instructions, to contribute to the construction, smooth functioning, cleanliness and repairs within premises.

Reporting to: 

Hierarchical: Field Logistics and Supply Manager /Coordinator

Functional: Field Logistics and Supply Manager /Coordinator

Tasks: 

Logistics Information Management

• Input logistics data in INTERSOS Logistics software (IMP) accurately and timely.
• Provide training to staff and support the implementation of INTERSOS Logistics software in the mission.
• Oversee installation and maintenance of INTERSOS offices/guesthouses, ensuring they are functional and adhere to brand standards.
• Conduct regular inspections of offices/guesthouses to ensure functionality and proactively address maintenance needs.

Supply Chain Management and Procurement

• Plan, coordinate, and supervise base supply activities, defining priorities with program staff.
• Facilitate negotiations with local suppliers and maintain strong professional relationships.
• Assist in procurement procedures (contracts, quotations, quality/price appraisal) for goods/services, compliant with INTERSOS/donor requirements.
• Carry out local purchases (RFQ and Direct Purchase), ensuring proper documentation and donor compliance.
• Submit purchase requests to the Country Logistics Coordinator for tenders/purchases that cannot be made locally.
• Run market assessments and regularly update the pre-qualified suppliers list.
• Update and maintain supplier files; ensure all information is fully updated on the IMP.
• Ensure all original documentation is sent to the Finance department before payment processing.
• Support the Country Logistics Coordinator in ensuring all procurements are completed on IMP and archived in Finance.
• With the Program Manager(s), follow up on the Procurement Plan on IMP for timely and compliant procurements.
• Contribute to the monthly logistics report preparation.

Facilities and Communications Management

• Ensure installation and maintenance of functional offices and guesthouses, in line with INTERSOS standards and brand identity.
• Inspect facilities regularly, identifying rehabilitation or maintenance needs.

Asset Management

• Assist with the purchase, use, tagging, and maintenance of IT, office, and communication assets.
• Ensure all assets are registered, issued unique INTERSOS asset numbers, tagged, and tracked in the IMP.
• Conduct quarterly fixed asset checks, ensuring end-of-project asset reporting and rollover follow-up.

Transportation Management

• Ensure INTERSOS Fleet Management model, movement security protocols, and Brand Identity Manual are applied at the base; fleet is checked, regularly maintained, insured, and taxes are paid.
• Follow-up on proper monitoring of fuel consumption and use of vehicle log-book, maintenance log, oil log and other fleet formats/templates by field logistics staff. Ensure proper vehicle documentation (lease, insurance, etc.) is handled by logistics staff.
• Plan vehicle movements, track individual trips, and ensure implementation of security Applied Security
• Monitor and support technical aspects of project risk reduction measures related to logistics/operations.
• Assist in updating and implementing technical components of the security policy, evacuation, and contingency plans.
• Promote and maintain an environment conducive to sharing security information.

Professional experience:

• Minimum professional experience of 3 months to 1 year in procurement and supply, logistics, fleet management, and/or warehousing.
• Work experiences in logistics, Fleet management, and Supply chain at least 1 year.

Professional requirements: 

• Computer literacy (Word, Excel, Power Point)
• High confidentiality, respect and non-discriminatory attitude
• Good interpersonal and communication skills
• Customer service oriented
• Strong analytical and report writing skills
• Strong planning and organizational skills
• Ability to work under pressure and as part of a team

Languages:

• Fluency in Kurdish (written and spoken),required.
• Fluency in Arabic (written and spoken), preferred.
• English is advanced

INTERSOS is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

Please be advised that the gross salary will be 1,970,000 IQD.

Kindly note that:

• Only short-listed candidates will be contacted.
• Your resume must be uploaded in PDF format.
• INTERSOS is reviewing applications on a rolling basis, and we reserve the right to close the vacancy before the mentioned closing date.
• The preference will be given to qualified candidates from the recruitment area.

إنترسوس ملتزمة بتحقيق تنوع في قوى العمل من حيث الجنس، والجنسية، والثقافة. نشجع الأفراد من الجماعات الأقلية، والجماعات الأصلية، وأصحاب ذوي الاحتياجات الخاصة على التقدم بطلباتهم للتوظيف مع انترسوس .

يرجى العلم أن الراتب الإجمالي سيكون 1,970,000 دينار عراقي.

للمهتمين والذين يستوفون المعايير المطلوبة ، يرجى النقر هنا للتقديم.

لطفا لاحظ ذلك:

• سيتم الاتصال فقط لمن يكون ضمن قائمة المرشحين المختصرة.
• يجب تحميل سيرتك الذاتية بصيغة
• تقوم انترسوس بمراجعة التقديمات بصورة دورية ، ونحتفظ بالحق في إغلاق الوظيفة الشاغرة قبل تاريخ الإغلاق المذكور في حال ايجاد الشخص المناسب.
• سيتم إعطاء الأفضلية للمرشحين المؤهلين من سكان المنطقة