MSFOCB is recruiting

Supply Chain Officer

Based in Erbil

Vacancy reference: LS02900

Médecins sans Frontières / Doctors Without Borders (MSF) is an international humanitarian organization providing assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, irrespective of race, religion, creed or political convictions. MSF observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claim full and unhindered freedom in the exercise of its functions.

Main Purpose of the position:

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Accountabilities:

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analyzing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission
• Being responsible for the order, purchase, stock and freight management as well as all the importation process within the KRG MOH at MSF OCB Erbil base, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Continuously update the internal transport guideline for Iraq mission, comprising of all necessary documents, network contacts and any additional supporting documentation required for smooth transport operation.
• generating tracking tool for tasks assigned and for International orders status, frights and MOH /MOF approvals, shipments status, keep the data updated and shared concern departments on monthly bases
• Proper documentation of Iraq importation (customs and transport) regulations according to the Kurdistan regulations and policies. This dossier should be updated as the need arise specially if there are changes in the government office staff and procedure. Information included in this file are the names of focal person, position/title and contact numbers.

 Responsible for transport regulations/requirement updating within Iraq mission, comprising of all necessary documents, network contacts and any additional supporting documents required for smooth transport operation.

• Responsible for monitoring and follow up of shipment to and from MSF OCB Erbil to it s projects
• Ensuring the security and progress of all movement/transfer of stocks from MSF OCB Erbil warehouse to and from other locations
• Fully responsible in archiving properly and consistently all freight and shipping documents according to the supply department filing methodology. Strict Follow up is required
• In Charge of loading and unloading of all freights to and from the warehouse and other locations within Erbil
• Fully accountable of all freight documents, supporting documents provided to consignee.
• Communicating, sending, receiving, follow up and properly archiving all Shipping documents
• Assist in the warehouse with stock management with the following activities;
• Ensure that the physical stock prepared for shipment or received is the right items on the document with the correct batch number, expiry date and quantity
• Cold Chain shipment to projects or external office should be prepared according to MSF cold chain preparation protocol
• FEFO (First Expired First Out) is strictly observed and followed
• Ensure that all documents (Shipping, Reception, Donation Certificate etc) are signed by all concerned persons and properly archived
• Planning and supervising the day to day procurement activities ensuring an efficient implementation of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols.
• Being responsible for the supply database (UniField) and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data.

Requirements:

            Education       •           Essential degree and specialization in Logistics/Supply Chain

            Experience     •           Essential in supply chain management (minimum 2 years) and in organization              of supply administration and procedures

• Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)

            Languages:          English & Kurdish are essential. Arabic is an asset.

            Knowledge     •           Essential computer literacy (Word, Excel, internet)

Personal attributes:

Competencies          

• Results and Quality Orientation.
• Teamwork and Cooperation.
• Behavioural Flexibility.
• Commitment to MSF Principles.
• Stress Management.

Deadline for applications: 16/04/2024 at 4:30 PM

If you are confident that you meet the above requirements:

Send your Motivation Letter & CV in English to:

msfocb-iraq-recruitment@brussels.msf.org

or drop your application in the CV box at the MSF OCB Office in Erbil_ Ankawa.

Also, this post is shared on both Jobs Announcements platforms:

• NGO Jobs Bids website    https://ngosjobs-bids.com
• Iraq Jobs Scout website   https://iqjscout.com

ALWAYS CLEARLY MENTION THE POSITION YOU ARE APPLYING FOR: Supply Chain Officer

Please note that only short-listed candidates will be contacted for an interview. Shortlisted but not selected CVs may be kept on file in case of future vacancies. MSF has the right to postpone or cancel this recruitment.