About Aid Gate Organization "AGO"

Aid Gate Organization (AGO) is an independent national NGO in Iraq, committed to supporting Internally Displaced Persons, returnees, and vulnerable communities across all Iraqi cities and governorates. With operations in key regions such as Kirkuk, Salah al-Din, Anbar, Nineveh, Diyala, and Basra, AGO focuses on rebuilding lives and promoting inclusivity for all, including minorities and persons with disabilities.

JOB DESCRIPTION

Procurement

• Procurement of the office and project supplies needed to facilitate the teams project implementation.
• Work with suppliers to facilitate works related to maintenance/rehabilitationand in the project sites.
• Develop framework agreements with vendors and suppliers based on properbidding process/comparative analysis
• Ensure that bookings and reservations are made for all project events (hotels,workshops, trainings, flights… Etc.)
• Ensure that receipts and supporting documents are provided in line with donorand AGO requirements.

IT

• Ensure IT service and upkeep are managed on time (ensure that all office computers have up-to-date software and are thoroughly protected against viruses)

 Office Management

• Track utility usage and payments for AGO offices and training centers (electricity, water, maintenance fees, generators, garbage, internet service, etc.) and prepare payment requests in the financial system as per respective contracts and invoices.
• Ensure that any repair and maintenance needs of the offices and training centers are addressed in a timely, efficient manner.
• Distribute monthly phone cards to eligible staff, ensure that log sheet is duly signed, and documents are submitted into the financial system.
• Maintain an efficient filing system for procurement and logistics documents.

Qualifications & Preferred Skills

• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Familiarity with procurement procedures and logistics processes.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or similar tools.
• Attention to detail and strong analytical abilities.

Interested applicants must complete the Job Application Form.

Note:

• Applications not meeting the specified minimum requirements may not be considered.
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demand its employee to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over settings time.

• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.