This position is a national position based in Kirkuk with regular travel within the regions of Tdh operations in Kirkuk Governorate.

The Logistics manager is in charge of:

• Implementing and supervising all logistics operations in Kirkuk and other field sites under management of Tdh Kirkuk Office.
• Organizing logistics support for programs, safeguarding of Terre des hommes procedures
• Assisting the Base Manager to implement the security procedures

The purpose of the position is to implement logistic activities regarding the projects and the base(s) of TDH.

Main Responsibilities:

1. Fleet management and Transport

• Responsible for the vehicles fleet, including vehicles for team and material transportation
• Ensure the good follow up of fleet activities and reporting
• Establish vehicle movement schedules
• Ensure that a complete breakdown kit is available on board all vehicles
• Permanently ensure that all drivers have received general training and carry out regular testing
• Ensure that drivers are aware of their obligation to adhere to Tdh International safety rules and procedures
• Check that vehicle logbooks are in place and are used correctly
• Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
• Prevent the misappropriation of fuel and spare parts

2. Procurement

• Manage the supply chain in Kirkuk as per the Tdh purchasing procedures
• Manage Tdh purchasing procedures and those from donors funding the programs
• Carry out a purchasing environment analysis at the local level
• Supervise the update of price lists and supplier files
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Ensure that budgetary lines related to logistics are monitored and observed
• Receive the supplies request and keep their follow-up up to date
• Keep the different requesters, departments informed of the treatment given to their request
• Check the supplies (quality, price, technical specifications, delivery, procedure)
• Check delivery to the departments, bases and programs
• Ensure that all documents regarding the supply chain are filed according to Pack Log procedure
• Participate in drafting the call for tenders
• Archive all the procurement files according to TDH procedures
• Develop framework contracts for recurring purchases.
• Ensure that dealings with suppliers are monitored.

3. Stock Management

• Select storage locations and create a plan for the development and security of these sites
• Ensure material is stored under suitable conditions
• Ensure procedures are followed as stock is checked in and out
• See that all documentation linked to stock is complete and correct
• Supervise monthly physical stock inventory.

4. Assets and IT

• Ensure a good equipment management
• Ensure the correct affectation of equipment according to donors rules and regulation
• Ensure in close collaboration with admin and program, the affectation and transfer of equipment at the end of programs according to donors and Tdh rules and regulations
• Ensure the assets well cover the support and program needs
• Ensure an accurate and regular equipment follow up
• Ensure Tdh networking procedures are followed at Field Level
• Implement backup and data-protection procedures
• Ensure the maintenance and correct use of IT equipment
• Provide technical assistance to teams and organize training sessions.

5. Operation

• Ensure that logistics support meets Programs expectations
• Ensure good level of communication between Programs and Logistics
• Ensure quality of store management and reporting
• Ensure the quality of the transport and delivery of all stock items
• Ensure the link between suppliers and programs
• In close collaboration with the program team, manage the stock reconciliation.

6. Human Resources Management

• Analyze and quantify logistics staff needs
• Supervise recruitment, training and management of the logistics team according to identified needs
• Conduct performance reviews for members of the logistics team and support logisticians in this task
• Manage directly your subordinates and indirectly their team
• Ensure that all logistics staff members have appropriate appraisal and training from their line manager
• Organize formal team meetings with its team at regular intervals.

7. Manage the Premises

• Manage the rent of premises (office, houses, warehouses)
• Manage the functioning of premises (electricity, water, gas, etc)
• Supervise the renovation and maintenance of structures needed for the functioning of the base (offices, houses, warehouse)

8. Security

• Ensure the safety of all the premises
• Liaise with Field Coordinator and Liaison Officer for implementation of security procedures
• Train teams in safety rules and procedures
• Pass on any security-related information to the line manager

9. Reporting

• Provide all information needed to draft Donor logistics intermediary and final reports
• Consolidate logistics packs monthly and pass on to the logistics coordinator
• Provide to the logistics coordinator all information needed to draft intermediary and final reports
• Reports any security/safety incident and/or risk to the Field coordinator

10. Representation

• Attending any relevant meeting in your field of expertise

11. Other

• Agree to comply with Tdh Code of Conduct and promote Child Safeguarding policy.
• Report serious cases of abuse on children that you would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
• Adhere to and enforce current administrative and logistical regulations and procedures
• The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all-inclusive

Others:

Accepts new responsibilities as and when those are assigned by the line manager/s.

Values:

The post holder is polite, respectful, honest, punctual (and respects deadlines), creative, pacifist, proactive, committed and – during office hours – non-political. S/he is in constant exchange with colleagues and supervisors, communicates problems and enriches discussions. S/he treats people of different religion, age, sex, and economic status appropriate and equally and actively ensures their wellbeing and raises his/her voice when required. S/he is willing to improve own capacities and is open for all topics Tdh is working on to actively contribute to a comprehensive programme implementation. S/he uses Tdh equipment, vehicles and premises, internet and electricity economically and responsibly. S/he positively represents Tdh to beneficiaries, stake holders and the general public.

Tdh Regulations and Policies

The post holder abides by all internal rules, regulations and policies.