Job Information Logistics Assistant (Re-advertised) NGO Information
Contact Name HR Manager
Contact Email
Job Information
Contract Duration 1 Year
Governorate Erbil
Job Shift
Nationality National
Working Hours Full Time
Posted 2022-09-21
Minimum Education Diploma (Two Years)
Degree Title Business, Accounting, or relevant field.
Minimum Experience 1 Year
Required Travel 50%
Job Status
No Of Jobs 1
Published Date 2022-09-21
Deadline Date 2022-09-27
[Erbil,Iraq ]

Position Objectives:

Under the supervision of the Logistics Officer, the Logistics Assistant (LA) assists the logistics officer to ensuring the smooth running of day-to-day logistics activities of the Women for Women International (WfWI) - Iraq Country Office, in accordance with established policies and procedures. The Logistics Assistant is responsible for carrying out procurement, ensuring that offices and training centers are well maintained, and that staff has what they need to carry out program activities in a timely, efficient manner. 

Duties and Responsibilities:


  • Procurement:
    • Carry out procurement tasks in accordance with established policies and procedures and donor requirements
    • Identify sources for supplies and services, send out requests for quotations and complete all procurement documents in a timely and accurate manner (purchase requisition forms, requests for quotations, goods received notes, delivery notes, etc.)
    • Prepare a price database for the frequently needed and expected items and update it with actual prices of the market on weekly basis and share it with the meant staff to be used by the staff for filling PRs.
    • Provide quality assurance on supplies and ensure that Women for Women International is getting “value for money” in all its purchases and services.
    • Organize and keep the procurement documents filed and ready for audits at any time.
    • Assist the log officer to prepare purchase orders and provide full analysis of comparative prices for approval by authorized budget holders.
    • Assist the log officer to Prepare Service/Supply Contracts.
    • Assist the log officer to monitor service contracts to ensure timely delivery of goods and services and ensure timely processing of payments to vendors/contractors for goods and services received.


  • General Logistics:
    • Track utility usage and payments for WfWI offices and training centers (electricity, water, maintenance fees, generators, garbage, internet service, etc.) and prepare payment requests in the financial system as per respective contracts and invoices.
    • Ensure that any repair and maintenance needs of the offices and training centers are addressed in a timely, efficient manner.
    • Distribute monthly phone cards to eligible staff, ensure that log sheet is duly signed, and documents are submitted into the financial system.
    • Maintain an efficient filing system for procurement and logistics documents.


  • Asset & Stock Management:
    • Assist the log officer to prepare for periodic inventory checks and physical verification of items at least twice a year (to be performed by a committee).
    • Assist the log officer to track the movement and condition of assets in all WfWI offices and training centers, ensuring that staff sign the “Property Assignment Form” for any items individually assigned to staff and that forms are filed and correctly updated as staff depart/items change hands.
    • Ensure that all goods received are recorded, stored, and allocated in accordance with the established procedures.
    • Ensure the timely and efficient delivery of goods and supplies to field sites.


  • Transport Management:
    • keep a folder for the movement plan (both hard and electronic copy) for archiving the movement plan and the actual movements with amended travels and additional travels.


  • Safety & Security:
    • Assist the log officer and participate in security and logistics assessments of new locations as instructed by supervisor.
    • Maintain safety and security equipment and ensure regular servicing/replenishment as needed (first aid kits, fire extinguishers, CCTV cameras, etc.).


  • IT Support:
    • Assist the log officer to update the laptops software and maintain their hardware directly or through external service provider as possible and as instructed by supervisor and keep the printers and IT equipment fully functional.
    • Assist the log officer to oversee internet connectivity and other IT functionality to ensure 24/7 service.
    • Assist the log officer to organize the bidding process to determine the best provider with the best price for the service contract.
    • Maintain organized and accurate files of all Logistics and IT-related documents & records and make sure they are updated and readily available whenever needed.


  • Others:
    • Adhere to WfWI’s Code of Conduct and Safeguarding Policies and report concerns and to the organizational values of Empowerment, Integrity, Respect, and Resilience
      • Disclaimer: The duties, responsibilities, and activities of this job description may change, or new ones may be assigned at any time with or without notice.
Qualifications & Preferred Skills


  • Education: Minimum Diploma in Business, Accounting, or relevant field. Specialized academic certificates or training certificates will be considered as an added advantage.
  • Years of experience: 1 year’s of work experience in relevant fields, preferably within INGOs sector.
  • Knowledge of Procurement and Supply Chain procedures.
  • Highly organized and detail-oriented with strong analytical, reasoning and problem-solving skills.
  • High level of integrity and attention to detail.
  • Good inter-personal skills and ability to work in a team.
  • Good communication skills and ability to build rapport with communities and participants.
  • Ability and willingness to travel around the country as required.
  • Excellent written and verbal English, Kurdish and Arabic skills.
  • Strong computer skills in MS Word, Excel, PowerPoint, and email applications.
  • Commitment to and respect for Women for Women International’s mission and values.


*This position will be working directly with female participants/beneficiaries, so female candidates are highly encouraged to apply.

How To Apply

Interested candidates must submit an updated CV with mentioning "Logistics Assistant" in the Subject line. 

Only motivated applications that meet the required qualifications will be contacted.

Application deadline is: September 27, 2022

* CV's shared via links or sent with the wrong subject lines will not be considered.

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