SIF organization founded in 1991, Secours Islamique France (SIF) is a non-governmental organisation for international solidarity with a social and humanitarian mission with a presence in Asia, the Middle East, Africa and Europe, Secours Islamique France assists the people through its emergency aid, development and orphan sponsorship programmes in over 30 countries wherever humanitarian and social needs exist, without regard to race, religion or gender.

MAIN ACTIVITIES:

The Finance and HR/Admin Manager will provide varied and complex Finance, HR and Administrative assistance to the SIF country office and be overall responsible for all Finance and Human resources functions and activities.

Finance

Operational strategy & Coordination

• To contribute to the elaboration of the mission’s operational strategy: context analysis and its evolution, elaboration of problem trees and proposed solutions, needs assessments analysis, proposal of new actions, budgeting and financial administrative dimensioning
• To be part of the Coordination Team (SMT)
• To participate in the analysis and proposal of solutions for all decisions impacting the mission in general

Accountability management

• To ensure the correct parameters of the accounting software
• To ensure the accounting, non-accounting and expatriate data entry in the accounting software
• To supervise finance department staff on Asset tracking and reconciliation as well as inventory management and inventory registers. Also, oversee the coordination process between finance and other departments on matters related to inventory and asset management. Supervise periodic physical inventory counts and checks and reconcile it to existing fixed asset and inventory records
• Coordinate with the support department for reasonable and efficient cost management; assist in having the periodic market assessment data and planning of purchases
• In coordination with HoM/FieldCo, ensure that all requirements of SIF’s policies/procedures are met by the finance department and provide guidance/training to relevant staff when required

Accountancy

• Work with finance department staff and review financial data and coding and costing on all vouchers along with supporting documents daily for completeness and correctness, and advise the appropriate adjustments as necessary
• Supervising finance department staff on procurement and other financial transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments
• To consolidate and validate the cash flow forecast of the mission and send it to the HQ

Budgetary and Financial Management

• Monitor the financial operations within the organization, such as payroll, invoicing, and other transactions.
• Review financial data and prepare monthly reports.
• To prepare the mission’s annual budget and its analytical reallocation.
• To edit, check and communicate the monthly budgetary follow-up (projection included) to the Coordination Team and to the base admin/coordinators, to question the relevance, alert and support the coordinators/manager.
• Supervising finance department staff in the clearance of staff advances, following up on supporting documents, updating & finalizing bank books, and bank reconciliations of all offices)
• Working with and providing supervision to Erbil office finance staff in preparing month-end closing of the General Ledger using Excel Entry Books and posting the data in the accounting system according to the requirements of SIF Headquarters.
• Lead and manage monthly BVA meetings

Reporting

• Review of weekly and monthly bank reconciliations
• Review of weekly cash counts and related Archiving prepared by finance department staff
• To elaborate monthly administrative financial reports for the Head of Mission/FieldCo
• To elaborate on the financial part of the donor reports according to the deadline requested
• To inform immediately the Head of Mission/FieldCo of any delay, conflict, or problem encountered as part of the activities
• Preparing and updating weekly database of pending payments, along with reasons for the delay, if any. And submitting for HoM/FieldCo’s review and comments
• To propose improvements to the intern report formats

Human Resources

• Supervision of HR department in Iraq.
• Ensure that HR procedures are implemented and respected.
• Ensure that recruitment and hiring procedures are respected: validate the mission’s recruitment needs, post profiles and contracts.
• Ensure that the mission`s payroll system is well implemented.
• Inform the managers about the methodology for performance reviews as well as their objectives and purpose and ensure that they are implemented.
• Drive the implementation and improvement of internal training policy and monitor staff development.
• Ensure that disciplinary procedures are respected and confirm eventual sanctions.
• In coordination with the Head of the Mission and Finance department take part in defining salary and social policies and implement these policies.
• Consolidate and update the mission organization chart.
• Update internal policies and procedures in accordance with the legal framework.
• In coordination with the Head of Mission, finalize and implement the internal staff policies and procedures.
• Assist in preparations of checklists, policies and Admin / HR SOPs.

Administrative support:

• Preparing agendas and making arrangements for meetings for the Team (such as inductions, SMT meetings and important external meetings), including materials as required.
• Liaise with Government entities on administrative matters, if needed, such as residency permits.
• Updating and maintaining Contracts/Agreements tracking sheet and filing.
• Responsible for the management and issuance of SIF Identity Cards for staff members.
• Responsible for managing the telephone credit for staff mobile phones.
• Ensure all the Mission registrations and documentation are valid and renewed on time.
• Follow up with Income tax and social security registration and implementation.
• Arranging with coordinating of security and logistics department the mission’s access letters.
• Supporting the international staff with visa and residency procedures.
• Support international staff and visitors with invitation letters.
• The mission`s focal point of external communications.

Additional Duties

The aforementioned duties are not inclusive and therefore are subject to additions and changes at any time.  Given the nature of this position and the working conditions in Iraq, the line manager may assign additional tasks at any time based on the needs of the mission.

• University degree (Finance, accounting, economy, HR, and Business administration).
• Minimum 4 years experience in a Finance, HR and/or administration position.
• Knowledge of HR functions (Iraq labour law, benefits, recruitment, training, development, etc.)
• Excellent interpersonal skills.
• Excellent verbal and written communication skills in English, Arabic and Kurdish.
• Computer literate (including working knowledge of Microsoft Office) and ability to do internet-based research.
• Excellent attention to detail, organizational skills and discretion with confidential information.
• Ability to work independently and proactively.
• Proven ability to handle challenging workloads.
• Reasonable knowledge of Generally Accepted Accounting Principles and Standards, and practical knowledge of financial systems, internal financial controls and procedures
• Reasonable knowledge and understanding of basic donor audit procedures, as well as experience in dealing with auditors
• At least three years experience of working on recognized NGO sector accounting software(s)
• Substantial experience in strategic thinking, including identifying, analyzing, problem-solving and responding to opportunities and challenges and the ability to translate these into practical plans of action
• Extensive knowledge and experience of project budget holding and report writing
• Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives, indicators, …..etc.)
• Strong leadership skills and a supportive management style (experience managing national staff)
• Strong communication skills, with excellent written and spoken English
• Ability to understand the cultural and political environment and to work well with partners including relevant local authorities
• Confident and proficient in the use of MS Office, especially World and Excel
• An understanding of and commitment to SIF's mission and values

Please send your motivation letter and English CV by email to: 

recruitment.iraq@secours-islamique.org 

Clearly demonstrate how you meet the qualifications for this position, no later than February 22nd, 2025

**CVs without the subject line " Finance & HR manager " will not be considered.

the application CVs will be on a rolling basis

Links to CVs will not be taken into consideration.

 Only shortlisted candidates will be contacted.