Function prerequisite:

The role main responsibility is the transactions posting into the Agresso web system and supporting month-end and year-end closing procedures, including the preparation of assigned Total Balance Reconciliation accounts. Key responsibilities include conducting detailed reviews of transaction vouchers to ensure the accuracy of coding, arithmetic calculations, and the completeness of supporting documentation in compliance with organizational policies. Furthermore, the position will manage communication with the bank and address banking requirements as needed.

In addition, the Finance and Partnership Officer will serve as the partnership focal point within the finance department. This includes identifying, developing, and managing capacity-building initiatives and activities for NPA partners to enhance efficient and effective program implementation. The role also involves closely monitoring partners' financial performance and project progress in collaboration with program staff and supporting the execution of partners' project audit exercises. All duties will be performed under the supervision and guidance of the Deputy Finance Manager, ensuring strict adherence to organizational standards and protocols.

Responsibilities

Financial Management

1.     Ensure the accurate and timely compilation, review, and posting of approved financial transactions into the Agresso system.

2.     Verify transaction vouchers for accuracy, completeness, and compliance with organizational policies and procedures.

3.     Support month-end and year-end closing processes, including the preparation of Total Balance Reconciliation accounts.

4.     Support, as requested, to prepare cash flow forecasts and payroll processing.

5.     Prepare the monthly breakdown for cash transfer requests for Salaries and running costs for Erbil and Duhok offices.

6.     Work with the Finance Manager on preparing the annual statuary reporting to the department of NGOs.

Partnership Management

7.     Participate in the new agreements kick-off meetings, and become a member of the partners’ selection team.

8.     Conduct timely partnership assessments (PFAT), and communicate to the management the plan to address weaknesses and issues identified in the PFAT.

9.     Identify, develop and manage capacity building of all NPA partners for efficient and effective programme implementation and increase in the scale and scope of NPA’s program work and impact.

10.  Conduct a periodic review of the partner financial report, including supporting documents, and share the analysis and findings with the partners.

11.  Verify partners’ financial reports and supporting documentation to ensure all expenses meet the standards, costs, and principles and comply with donors' regulations.

12.  Check and verify payment requests from partners for completeness and compliance with policies, procedures, and budgetary provisions before the transfers’ approvals.

13.  In close collaboration with the Deputy Finance Manager and Finance Manager, liquidate partner's accounts and activities based on submitted financial reports and ensure that consolidated partners financial reports are updated for ease of final auditing.

14.  Periodically reconcile and post the partners’ expenses to Agresso.

15.  Review the partner's budgets and share the key findings and feedback with the partners.

16.  Ensure timely and proper archiving and filing of the partners’ related to documents to NPA`s SharePoint.

17.  With close guidance from the Deputy Finance Manager and the Finance Manager, support projects, entity audits, and support and follow up on implementing the identified management letter issues.

18.  Promptly report any known or suspected instances of fraud, corruption, or violations of NPA Code of Conduct or ethical violations identified while performing assigned duties.

19.  Contribute to organizational strategy discussions related to finance and partnerships.

20.  Perform other duties as assigned by the Deputy Finance Manager or Finance Manager.

Authority/ Decisions: (Typical decisions the holder of the positions makes)

The job holder has discretionary decisions over the technical delivery and performance of the job tasks.

Required qualifications:

Education:

Academic Certificate (Minimum Bachelor degree) in accounting, finance, or business administration is a must. Professional certificate in accounting is a plus.

Experience:

Minimum of 3-5 years relevant working experience, preferably with International NGOs.

Other qualifications:

 Sufficient experience in the partnership management role is a plus.

Personal Competencies:

-        Written and verbal proficiency in English and Kurdish languages are mandatory, and Arabic language is desirable.

-        Computer proficiency, specifically experience with MS Office applications, including Excel.

-        Works independently with minimal supervision, delivering accurate financial data and meeting deadlines with integrity.

-        Strong interpersonal, documentation, and facilitation skills.

-        Committed to continuous development in financial management and related competencies.

-        Adheres to NPA's core values, code of conduct, and security guidelines.

-        Willing to take on additional tasks as needed.