Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

We are seeking to employ a candidate for the following position:

HR & Transit Assistant

Main purpose of the job:

Execute administrative, HR and legal related tasks to support the Personnel admin Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity re-quired to achieve project objectives

Accountabilities:

• Under supervision of the Personnel Admin Manager manage personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security & Tax office files in order to meet legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR/ Admin tasks delegated by the Project HR Manager

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Tranist specific Tasks:

• Send International Staff Welcome package via mail prior to arrival at BGD
• Arrange pick and drop at Baghdad office in collaboration with logistics department
• Make sure the accommodation information is updated in IMs guest house
• Share departure information to staff transiting via BGD.
• Issue Visitor's phone, visitor's computer/mail, kidnapping card, PD, MSF ID on arrival
• Manage and book Accommodation for visitors and IMs in coordination
• Organize Briefing / debriefing planning for newcomers
• Brief IMs on transit to BGD or when passing by coordination
• Gap fill for Transit Assist in Baghdad when gaps
• Follow up visas and IMs replacement in absence of HRCO assistant

HR Specific tasks:

• Responsible for archiving process of inactive staff files and active files in coordination and update copies received from projects to be archived under Coordination storage.
• Follow check list to complete Baghdad coordination payroll and ensure PIT and SS contribution as per the country laws and staff data is uploaded in the SS system and at tax offices.
• Share PIT and SS deductions sheet every month to finance department and retained copies for HR record needed for annual reporting.
• Share per all and monthly homere reporting of Baghdad coordination with PAM
• Follow up on leaves, contract, appraisal for NS in Coordination to be kept in personal file both hard and soft
• Organize Briefing for NS about NS policies and MSF regulations in IR
• Managing hygiene, coffee break and stationery for office/guest houses
• Handling internal purchase request and job request for guest houses
• preparing per diem for expat and NS when on transit to Erbil office
• Manage domestic staff and ensure facilities in Office and IMS guest house are up to date
• Any additional task related to HR delegated by line manager/functional manager

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Specific requirements for the role:

What we offer:

• Legal contract and pay in accordance with MSF Salary Grid. Level 06
• The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
• The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.

How to Apply:

Interested candidates are invited to submit their complete application file (Updated 2 pages CV + motivation letter+ Certifications & Diploma + ID Card + References), Only applications with complete documentation will be considered.

By email to MSFCH-baghdad-Recruitment@geneva.msf.org

Please indicate “BGD – HR & Transit Assistant” in the e-mail title.

We encourage all applicants to submit a cover letter that introduces themselves, outlines their motivation for applying, and highlights their suitability for the role. Your resume should clearly present your experience, key responsibilities, and demonstrated skill set. This information is essential for us to assess your fit for the position and understand how your background aligns with the job requirements.

Only English CVs are considered.

Only shortlisted candidates will be contacted. (Please make sure your email and phone number are updated)

Female candidates are encouraged to apply.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-erbil-recruitment@geneva.msf.org