Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

We are seeking to employ a candidate for the following position:

Finance Assistant

Main purpose of the job:

Controlling the daily cash/check management, supporting the project accounting staff, overseeing and preparing the projects books manually and in UNIFIELD (accounting software) in accordance with the Finance Accountancy Manager (FAM) instructions and MSF protocols, standards and procedures in order to provide accurate, reliable and updated financial information

Accountabilities:

• Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Performing currency exchange operations in accordance with the country's exchange rate policy
• Ensuring monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
• Preparing the timely payment of taxes.
• Being responsible for the processing of UNIFIELD (accounting software) peripheral accounting (projects and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.
• Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents
• Informing supervisors of any issues / problems that may arise in their job performance.

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• Carrying out all accounting tasks and activities, classifying, preparing, and filing of all accounting vouchers/supporting documents (physical & electronic) and encoding in UNIFIELD (accounting software).
• Ensure strict control of all expenditures and the reliability of statements and documentation.
• Preparare regular and periodic cash, bank and check reconciliations.
• Implement Petty cash management procedures in order to ensure the highest control and security, and ensure pro-active cash availability for MSF Suppliers and service providers.
• Manage movements of funds as per the request from FAM/FINCO.
• Ensure accuracy of accounting, with daily encoding IN UNIFIELD, and pro-actively respecting internal controls, good cashbook, bankbook, salary, taxes and advance management and that deadlines are respected.
• Have good command over UniField accounting software and its Chart of Accounts,
• practice Advance Requestors list, Standard financial descriptions and Cash opening hours etc.
• Support in preparing the necessary documents during the internal/external audit, donor audit or audit by the Iraqi government.
• Performing related tasks and preparing any other reports may be requested by FAM/FINCO.

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Specific requirements for the role:

What we offer:

• Legal contract and pay in accordance with MSF Salary Grid. Level 06
• The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
• The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.

How to Apply:

Interested candidates are invited to submit their complete application file (Updated 2 pages CV + motivation letter+ Certifications & Diploma + ID Card + References), Only applications with complete documentation will be considered.

By email to MSFCH-baghdad-Recruitment@geneva.msf.org

Please indicate “BGD – FIN Assistant” in the e-mail title.

We encourage all applicants to submit a cover letter that introduces themselves, outlines their motivation for applying, and highlights their suitability for the role. Your resume should clearly present your experience, key responsibilities, and demonstrated skill set. This information is essential for us to assess your fit for the position and understand how your background aligns with the job requirements.

Only English CVs are considered.

Only shortlisted candidates will be contacted. (Please make sure your email and phone number are updated)

Female candidates are encouraged to apply.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-erbil-recruitment@geneva.msf.org