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General Description of the Role (Brief): |
The Supply Chain coordinator SCC is a key position to the success and delivery of quality programs, The SCC is responsible to support the Operations Management Roles in Offices in the planning, execution, and monitoring of supply chain activities according to program priorities in compliance with organizational Supply Chain policies and procedures and donor rules and regulations. The SCC also provides support to the overall response of the operations and will be managing highly demanding logistics functions in all the organization. This position is responsible for ensuring efficient procurement, inventory management, transportation coordination, and documentation. The role is essential for facilitating the flow of goods and materials required for our humanitarian and development projects.
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Main Responsibilities: 1. Supply Chain Planning • Ensure procurement plans are developed for all active grants in collaboration with program Coordinators/Managers. • Coordinate with supply chain field staff ensuring that there is sufficient space in warehouses before sending program supplies to the field sites. 2. Procurement Management • Lead Market Analyses by collecting, organizing, and analyzing market data and share results with program team and field Coordinators/ Managers. • Lead the bidding process by developing and issuing requests for proposals (RFP), Request for Quotations (RFQ), and completing a purchase request process. • Ensure review and execution of procurement contracts in timely fashion. • Manage relationships with suppliers, and program staff. • Make sure supply chain monthly and quarterly reports are submitted on time to the leadership team. • Ensure all Suppliers' information is filed and maintained confidentially in all offices. 3. Inventory Management • Warehouse site selection, and Implementation of warehouse safety/security requirements • Ensure effective handling of inventory, including drug storage, cold chain, buffer stock, gift in kind, and food commodities • Implement the organization inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable. • Produce grants ending and year-ending inventory reports in a timely manner. • Coordinate inventory disposal procedures 4. Assets Management • Develop Assets maintenance, including repairs tracking and insurance coverage process. • Ensure spot-checks are done systematically, documented and reported for all the organization assets, inventory and equipment every 6 months. • Handle asset and property disposal, including auction management • Ensure that grants inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date. 5. Logistics and Fleet Management • Conduct transport needs assessments • Develop and supervise fleet movement plans, vehicle maintenance, drivers assignment, vehicle safety, and fuel consumption. • Develop vehicle management cost analysis. • Implement and sustain segregation duties in procurement and other related functions. • Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making process. 6. Compliance and Ethics • Ensure compliance to the organization and donor policies in the procurement of program supplies and assets. • Identify and timely address fraud and corruption red flags. • Implement and sustain segregation duties in procurement and other related functions. • Develop and support implementation of post-audit corrective action plans and other improvement plans. 7. Staff Management and Development • Support recruitment of new staff through effective utilization of the organization supply chain competency matrix. • Ensure supply chain staff training and capacity building plans are developed and incorporated into the budget. • Ensure each team members' objectives are set following the organizational unit vision as well as operations context. • Assess supply chain staff competency and training gaps and develop appropriate intervention programmes • Coordinate training and maintain training records 8. Documentation and Reporting • Maintain accurate records of all logistics-related activities, including procurement, shipments, and inventory. • Generate regular reports on logistics performance, cost analysis, and other key metrics. 9. Risk Management • Identify potential risks in the supply chain and develop strategies to mitigate them. • Monitor and respond to any unforeseen logistical issues promptly. |
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ACADEMIC REQUIREMENTS:
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Required Skills & Abilities · Organization · Communication · Problem Solving · Time Management · Attention to Detail · Analytical Skills · Negotiation Skills · Teamwork |
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General Work Experience: More than 3 years of progressive Supply Chain professional experience, with1 years at a similar level of responsibility • Experience working with in an ERP environment • Experience with Data Analysis • Demonstrated ability to develop and roll-out supply chain policy and SOPs. • Clear training and mentoring ability. • Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines. |
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Demonstrated Skills and Competencies: • Have a high degree of flexibility and ability to work under sometimes acute hardship conditions against tight deadlines. • Strong computer and communication equipment skills, including in Microsoft Office applications. • Strong communicator, negotiating to facilitate and presenting • Team Management and supervisory • Able to work effectively in a highly matrixed structure • Strong financial management and budgeting skills • Good training and coaching ability • Ability to travel to remote field offices. |
Reference Code: VA-KRI-2024-14 Email: hr.iraq@actionforhumanity.org
Please send your application to the email address with reference code. Applications must include updated resume and motivation letter.
Note: All applicants are subject to a satisfactory screening check and at least 2 professional references.
Action for Humanity doesn’t discriminate in its recruitment process against any race, religion, or gender and maintains a transparent recruitment process.
Action for Humanity is committed to maintaining all necessary safeguarding measures to protect and promote the well-being of all individuals who have a direct and/or indirect relationship with the organization and expects all staff, volunteers, consultants, and suppliers to share this commitment.
The humanitarian intervention of Action for Humanity has no political, or religious affiliation nor has any monetary purpose.
