EMMA Organization Background:

Emma Organization for Human Development was established in 2013 by a group of women activists and experts in various fields including gender equality, law, education, health and mental health.

We are a non-profit organization providing rehabilitation, development assistance, and programs to women and vulnerable communities in Kurdistan. The organization coordinates and cooperates with government, institutions, networks and groups working in the same field to ensure sustainability.

Vision: A peaceful, secure, developed, and modern Kurdistan and a society that guarantees the full and equal participation of women.

Mission

• Combat gender-based
• Eliminate all kinds of discrimination against
• Empower women, displaced women and vulnerable groups.
• Participation of women in decision-making and peace
• Rehabilitation of Yazidis and other minority survivors from
• Mainstreaming the international convention and resolution principles into national laws and
• Integration of gender equality in the education
• Eradicate FGM in

JOB DESCRIPTION:-

ESSENTIAL JOB DUTIES/SCOPE OF WORK:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

 JOB PURPOSE :

The Logistics Officer is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and procurement procedures, Fleet management warehouse activities, and provides logistical support to EMMA Projects in Duhok.

Work Time: Full-Time -35 hrs./week: 5 days/week

 DUTIES AND RESPONSIBILITIES: Fleet Management

• Organize daily and weekly movement planning.
• Supervise the drivers and report any problem to the center manager.
• Ensure follow-up of the fleet (repairs, maintenance, use).
• Manage the administrative issues for the fleet (rental contracts, service contracts, and other documents).
• Make sure that all safety/security rules are implemented and followed (First Aid Kit, vehicles in good condition)
• Manage the Transportation of goods in and out.
• Ensure installation, maintenance, repairs of the equipment (including computers, printers, and photocopy machine as needed).
• Manage the archiving of Equipment documents.
• Keep a record of running cost & maintenance of printers/photocopiers and other ICT equipment

Management of Premises & Procurement:

• Make sure that all utilities are functional and available (Electricity, Water, Gas, phone, internet, etc.)
• Make sure all premises equipped and fire extinguisher
• Make sure all premises are secure and protected from all threats (theft, electric surge, fire, etc.)
• Undertake the renovation and maintenance of structures needed (programs, offices, Guest houses, warehouse
• Follow up the PHCC’s Power Generators (when proper EMMA generator will be set up).
• Control and justify generator monthly cost, through regular checks of Generator consumption follow up tool; for (office Generator, Guest House Generator, SC generator)
• Participating in Establish and maintain efficient Warehouse Management at EMMA managed facilities. This includes training of staff in proper procedures and setting up of warehouse, i.e., Stocktaking, stacking techniques, shelving, pest control, etc.
• Asset management, including control of asset requisition, movement, and upkeep of an assets list, etc.
• Ensure that all procurement is done according to EMMA policies and guidelines and that the paper-trail is always intact.
• Follow up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services, and works, collect the quotations.
• Communication with relevant departments on procurement status on a daily and weekly basis.
• Supervising the daily workers, WH assistants, and guards ager.

 Reporting:

• Make a monthly report on vehicle cost, use, and maintenance (expenditure as well if rental contract change)
• Make a monthly report on equipment inventory and IT situation.
• Follow up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services, and works.
• Prepare monthly/quarterly reports by updating inventory lists, stock report, and procurement tracking sheet and update the project on procurement status report
• Follow and implement all the logistics activities
• Any other duties assigned by the Line Manager.

• Other/ The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.

Qualifications and preferred  skills:-

PERSON SPECIFICATION (Education, Experience, Skills. Abilities)

Minimum Requirements:

• University degree.
• 2 years of Logistic, fleet and procurement work experience in Humanitarian organizations.
• Computer literate and competent with Microsoft office and other data management systems, as required.
• Excellent verbal & oral communication skills
• Good verbal and written in English, Badani Kurdish.
• Arabic is mandatory.
• Flexibility and ability to work under pressure, manage time and prioritize work to deadlines.
• Can work independently, i.e. with minimal supervision.
• Well-developed organizational and planning skills.
• Punctuality and respect for rules and procedures.
• Must be able to maintain highest level of confidentiality regarding work-related information and data.

DUTY STATION: 

The position will be based in Duhok, with expected traveling to areas around.

Key skills for Logistic officer:

• Ability to work as part of a team
• Ability to work in unstable and Emergency time.
• Good communication skill
• Good team player
• Highly Organized skills

Qualified Candidates should submit Cover Letters with their resumes attached electronically to   emmaorghr@gmail.com   with indicating the position they are applying for in the subject of the email.

Email subject must read (Logistic Officer).

• Email without vacancy title will not be considered. Email after the closing date will not be considered. Only short-listed candidates will be contacted.
• Women only is candidate for this job.

      The deadline for applying is 01 , 07 , 2022