Job Information
Admin and compliance officer
NGO Information
Contact Name
Contact Email
Al-Najah@NJB.com
Job Information
Contract Duration
Governorate
Basrah
Job Shift
Nationality
Not Applicable
Working Hours
Full Time
Posted
2024-06-03
Requirements
Minimum Education
Bachelor Degree
Degree Title
Minimum Experience
3 Year
Required Travel
Job Status
No Of Jobs
1
Published Date
2024-06-03
Deadline Date
2024-06-10
Location
[Basrah,Iraq ]
Description
Overview
Alnajah Center for Training & Development (ACTD) is an NGO established in 2012. Al-Najah Center for Training and Development (ACTD) is a civil society organization registered with the General Secretariat of the Council of Ministers in Iraq since 2012. ACTD is an independent Iraqi non-governmental organization (NGO) that is based in Basra Governorate. Our main target group is young people, and we work to empower them and provide them with the necessary tools to be effective community leaders, Over the past 11 years, ACTD has worked with thousands of young leaders who want to develop their capabilities. We offer a wide range of training and development programs, including, (Leadership and management training, Entrepreneurship training, Life skills training, Advocacy and campaign training, Civic engagement training, Peacebuilding training). ACTD also conducts research and advocacy on issues that affect young people, such as education, employment, and social justice. We believe that young people are the key to a better future for Iraq, and we are committed to working with them to create a more just and equitable society,
TATWEER (Development) - Civil Society Capacity Building Program is a program designed by Un Ponte Per and Al-Mesalla and Al-Najah Center and funded by EU to build upon and scale up the potential of Iraqi Civil Society Organizations (CSOs) with a strong focus on capacity-building, advocacy and networking.
A Civil Society Service Center is foreseen to be active in each of the project locations (Baghdad, Anbar, Erbil, Mosul and Basra) to provide services to the CSOs (training, advisory services, tutoring and coaching, etc.) in KRI, Central Iraq, Southern Iraq.
The project is designed to provide consultations, training and mentorship in the fields of administration, human resources, project management, legal advisory, strategic planning and good governance.
Al-Najah Center for Training & Development is interested in hiring an experienced Basra CSSC Finance/ Admin and compliance officer in Basra governorate to work with the team of Civil Society Service Center in TATWEER (Development) Civil Society project.
Responsibilities
• Overall financial administrative management of the assigned projects and Basra office.
• Preparation and classification of all the financial documents necessary for the correct implementation of the project, according to UPP, Najah Center and donor procedures.
• Insert all expenses in the cashbook and/or accounting software according to UPP, Najah Center and donor regulations.
• Translating financial documents whenever needed
• Collaborate with the country and HQ Financial department to implement and develop internal spot-checks control.
• Support the Finance Manager and Project Manager in preparing forecasts.
• Controlling the daily cash/cheque/bank management and ensuring that all receipts and documentation meet UPP, Najah Center and donor requirements (procedures, deadlines, information, signatures)
• Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
• controlling cash advances and cashbook movements for each petty cash box, recording all inflow and outflow transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy.
• Ensuring strict compliance with cash control procedures for each cashbox/currency (daily cash control, weekly cash inventory and reconciliations).
• Performing currency exchange operations in accordance with the country's exchange rate policy.
• Respect the weekly and monthly deadlines, ensuring the weekly and monthly accounts report is in accordance with UPP, Najah Center and donor procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
• Preparing the timely payment salaries.
• Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.
• Being responsible for filing accounting documents and their annexes, preparing financial documents.
• Being responsible for organizing the scanning of documents and archiving financial documents, both original and copies.
• Support the Finance Department in the case of audits.
• Participate in Finance Department and Project Coordination meetings.
• Informing Finance Manager/Project Manager of any issues/problems that may arise in his/her job performance as well as being flexible too often travelling to the project sites to offer temporary support.
• Propose events and activities related to administrative and financial management that the project provides to the partner, such as seminars, workshops, and courses, and assist in their implementation.
• Following up with the partner’s financial documents (cashbook and supporting documents); giving timely feedback on partner’s reports and providing support/capacity building to the partners when necessary.
• Propose and follow up the various Sops, guidelines and policy papers related to administrative and financial issues that the project aims to adopt.
• Following up and support making payment of social security of Basra staff to government.
Education:
• University degree in Accounting , administration and management, or related fields
Experience:
• At least 2 years’ experiences in Admin/ Finance with civil society organizations .
• Experience working with NGOs/UN agencies.
• Experience in communicating and working with a wide range of people, including people of culturally diverse backgrounds.
• Good communication, interpersonal, public speaking, and organizational skills;
• Ability to draft clearly and concisely.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Ability to work under pressure.
• Personal commitment, efficiency, flexibility and drive for results.
• Data analysis skills.
Skills:
• Has extensive experience in dealing with Microsoft Excel
• Excellent communication and facilitation skills.
• Self-reliant and able to work independently.
• Literacy in other Microsoft Office Programs.
• Excellent diplomatic and leadership skills
• Personal integrity and credibility
• Strong interpersonal and intercultural skills.
• Report writing
Languages:
• Excellent communication skills both verbal and written Arabic and English.
Open application: 28 May, 2024
Close Application: 10 June, 2024
How to Apply:
Qualified Candidates should submit Cover Letters with their resumes attached electronically to info@iactd.com with indicating the position they are applying for in the subject of the email.
Email subject must read: Admin-Bsr24-Najah
Email without vacancy title will not be considered. Email after the closing date will not be considered. Only short-listed candidates will be contacted
• Please name the files attached to your application as follow: Name_Surname_CV, Name_Surname_CL
• Alnajah Center for Training & Development is an Equal Opportunity Employer. ACTDconsiders all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
• Due to the urgency of the position, applications will be screened on a rolling basis. Therefore, ACTD reserves the right to recruit a candidate who matches the required qualifications before the mentioned deadline.
• ACTD upholds all the minimum standards in terms of Ethical Conduct and strives to increase its standards over the minimum. Zero tolerance is reserved to Sexual Abuse and Exploitation and to Child Abuse, Violence, Harm, Injury and Negligence, as well as to Anti-Corruption, Anti-Money Laundering and Anti-Terrorism. By applying, the candidate assures that s/he has never breached any standards of SEA, Child Safeguarding, Anti-Corruption, Anti-Money Laundering and Anti-Terrorism and that s/he won’t in the future. For the protection of beneficiaries, communities and partners, ACTD, through the Admin and/or the Executive Director, will conduct extensive reference check and profound vetting on shortlisted candidates, also further to the contacts indicated by the candidate. Candidates are alerted that the required background checks might compromise their privacy. Shortlisted candidates shall promptly provide an up-to-date criminal background check.
