Procurement and Supply Chain Management
• Carry out procurements in line with the MAG Procurement Policy and Handbook and ensure that MAG’s procurement policies, procedures and guidelines are known, implemented and adhered to.
• Work in collaboration with other departments, as well as suppliers to implement an effective, timely and efficient procurement process.
• Assist the CPLM in consolidating procurement plans across different projects and bases to enable the amalgamation of purchases and reduce spot-buying and small transactions.
• Provide regular updates on procurement activities, notably through updates of the Procurement Tracker.
• Support dissemination of best practices and ensure key MAG policies are adhered to by suppliers, including those related to safeguarding, anti-corruption/anti-bribery, anti-human trafficking and antislavery.
• Assist CPLM in performing spot checks.
• Ensuring that the procurments are made in a manner that they do not fall under audit observations or unallowable costs.
• Take lead/ support the CPLM in launching national and international tenders and where possible put in place standby Framework agreements.
Communication
• Ensure regular dissemination/sharing of monthly reports, highlighting any challenges related to procurement.
General Responsibilities
• Work within the framework of MAG’s core values.
• Act as an ambassador for MAG.
• Participate in meetings as required.
• Work in compliance with MAG’s Equal Opportunities, Code of Conduct and Dignity at Work Policies.
• Undertake and apply learning from appropriate training and development programmes.
• Undertake any other duties as may be required. Safeguarding
• Work in compliance with/ uphold MAG's Safeguarding framework - Policy on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery.
• Encourage an open and transparent way of working that facilitates a strong safeguarding culture within and between teams.
• Ensure that all staff understand the provisions clearly and challenge any unacceptable behaviour.
Person Specification Essential Experience
• A Bachelors degree with good English reading, writing and speaking skills.
• Minimum of 5 years demonstrated experience in procurement and logistics preferably with an INGO/UN.
• Experience in procurement.
• Knowledge/experience of local legislation/requirements and international donor requirements. Essential Skills and Knowledge
• Self-Organized, team player and ability to work under limited supervision.
• Supervision skills, able to motivate and control a small team.
• Good literacy, numeracy and IT skills (e.g. Word/Excel).
• Good in written and spoken English.
• Ability to maintain clear record keeping systems to monitor supply chain and asset management.
• The ability to communicate both in person and on paper.
• Proven negotiation skills.
• Valid driving licence.
Application Procedures All interested candidates in apply for this position should send their updated CV in English language to this email address Jobs.IQ@maginternational.org Please note that candidates who do not meet the selection criteria will not be considered. All Applicants must mention the job title (Procurement Coordinator) in subject line of their email. Only shortlisted candidates will be contacted. Applications:
• With no job title in the subject line,
• Sent through links and
• Duplicate applications might be disqualified.
Closing date for receiving applications is 25-April-2024. Late applications will not be accepted. ** MAG is an equal opportunities employer. ** MAG Iraq does not charge any fees for Job applications. Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed”. MAG is committed to the principles of diversity, equality and inclusion. Female Candidates are encouraged to apply. If you think you would be suited in this role we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential. Disclaimer: We hereby alert you of potential fraudulent and misleading attempts by individuals who may use MAG’s identity / brand to mislead others by offering fake jobs and/or tenders on behalf of MAG in return for a financial price or any other related request for their own personal interest. Please also note that MAG’s employees do not engage in any offers related to job vacancies and tendering and MAG Iraq doesn’t have any recruitment intermediaries to hire services on its behalf. MAG therefore denounces any fraudulent or dishonest impersonations and will take disciplinary, legal or any other appropriate measures against anyone proven to have been involved in fraud, bribery, or corruption, or anyone who was aware of its existence and did not take any action against it. To report any such cases, please reach out to us via e-mail: Administration.IQ@maginternational.org
