Adminstration/Human Resources Assistant* 

Your responsibilities

Position based in Erbil, with frequent travel to field offices (Ninewa, Anbar)

2.3.1 HR tasks:

• Ensure the proper filling of all the HR documents, according to the guidelines communicated;

• Prepare all the due HR annexes and make sure every employee and service contractor has duly signed the required annexes;

• Ensure, if needed, the due translation in proper Kurdish language of any HR and administrative document (including employment contract);

• Collect the necessary documents for every staff member;

• Update regularly the HR and Administration data on the Cloud;

o Ensure the proper filling of the documents on the Cloud, with the due coherence of documents and the naming of these documents according to the guidelines communicated;

Job Description / Assistant SG 05– page 4

o Ensure the follow-up of the leave days, sick days and any other information/ rights/ social advantages related to the employees and/or the service contractors.

• Participate in the recruitment process by reviewing the job applications, attending the interviews and updating the HR Recruitment Follow-Up file;

• Update on a regular basis the monthly Payroll file and check all the information about the employees

2.3.3 Administrative tasks:

• Contribute to prepare the audits, internally or with partners;

• Ensure the correct filing of all administrative documents;

• Follow-up any change, update or modification of the local legal regulations, especially in regards to the Labor Law and the Tax law;

• Realize, if necessary, administrative tasks before the local legal authorities ;

• Scan and copy the key administrative documents.

• Updating WHH staff list and collecting all ID’s for access letter

The HR and administrative tasks mentioned above should be achieved for all the project(s) on which the Human Resources & Administration Assistant has been designated (in accordance with his/hers employment contract but also for his/her costs allocations). The Human Resources & Administration Assistant is not expected to work only for one project.

These HR and administrative tasks should be mainly understood as being non-finance-related: the financial compliance of the documents should be already ensured and

maintained by the Finance team (i.e. the Finance Officers). The focus of the Human Resources & Administration Assistant should be the compliance with the legal requirements, the administrative rules and WHH own standards, rules and regulations.

In addition to the above, the Human Resources & Administration Assistant may be asked to carry out other duties requested by the Experts in Financial Administration, the Finance Manager or the Country Director.