Provide secretarial work and services

• Answer, screen, forward and/or return phone calls and messages
• Type official correspondence, reports and other documents
• Make photocopies and scan documents if and when required
• Attend internal team meetings/workshops, write minutes, and circulate them
• Assist in the logistical management and documentation of meetings, workshops, seminars and other project activities inside and outside the office
• Carry out translations upon request

Ensure the functioning of the project/programme office

• Update the project/programme staff list and organisational chart on a regular basis
• Make administrative and logistic arrangements of project activities (meetings, workshops etc.)
• Ensure confidentiality regarding personnel and finances related information
• Regularly update the index of contact addresses (phone/fax numbers, e-mail)

Administration of HRIS (PaySpace):

- Ensure that all personnel records in the HRIS software (Payspace) are updated in a timely manner.

- Add new reocrds for new employees and ensure that all the information are reflected correctly.

Recruitment: 

- Ensure end to end recruitment cycle including advertising, longlisting, scheduling interviews, attending interview and extending job offers.

- Ensure Interview notes are collected and filed correctly.

- Ensure all applicants will receive feedback on their application using the SuccessFactor HRIS.

Payroll: 

- Responsible for generating payroll reports on a monthly basis and ensure that all payment variables are correctly calculated.

- Identify gaps, issues, incorrect information on the payroll reports and report them immediately to the techincal referent.

- Liaise with Finance department to ensure that salaries are properly handled and transferred in a timely manner.

- Responsible for collecting and enforcing timesheets for the mission.

- Ensure the payslips are signed and archived after processing of payroll. Onboarding & Offboarding:

- Collect relevant information, IDs and update relevant databases for new employees.

- Provide induction and onboarding to the new employees.

- Liaise with relevant departments to ensure new employees are properly trained and onboarded.

- Provide Code of Conduct and relevant trainings to new employees.

- Prepare Employment Contracts, amendments and extensions

- Follow up and maintian a calendar for probationary period appraisals and liaise with relevant managers.

- Prepare termination and notice letters for departing employees.

Filing & Archive: 

- Responsible for maintaining and archiving all HR files including soft and hard copies.

- Ensure the HR filing systems are properly maintained and updated at all times.

Administration: 

- Collect IDs and all relevant information from staff members to liaise for relevant access letters.

- Prepare and issue IDs for new staff members 

• Bachelor Degree in Business Administration or Business Management with a focus on Human Resources.
• At least 2 years of experience at the same capacity preferrably with an International NGO or in a humanitarian setting. 
• Previous experience with using HRIS software is highly desirable. 
• Excellent coordination and organization skills are mandatory. 
• Very good command of languages (Kurdish, Arabic and English) are required. 

Please send your application via our online recruiting system (here) by March 18, 2026. Applications after this date will not be considered.

Reviewing applications will be on rolling basis. Therefore, early application is encouraged. WHH reserves the right to close the recruitment before the deadline when a successful candidate is identified.

Only shortlisted applications will be contacted.

Welthungerhilfe is committed to fighting terrorism in all its activities. Accordingly, any applicant who is offered employment will be screened against lists of known and suspected terrorists.

*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.