Invitation to Submit Quotations

Supply, Transportation, Installation and Removal Red Carpet for Baghdad Job Fair 2026

Contracting Organization: Human for Human Organization (H4H)

Tender Reference Number: H4H-RFQ-2610-005.

Announcement Date: 21/10/2026.

Quotation Submission Deadline: 30/10/2026.

Implementation Location: Job Fair 2026, Baghdad, Iraq.

Subject of the Request

Human for Human Organization invites qualified suppliers and specialized companies to submit quotations for the supply, transportation, installation, and subsequent removal of new red carpet for Baghdad Job Fair 2026. The estimated coverage area is 2,000 square meters. The service shall include all required fixing materials, joint and edge finishing, cleaning, and handover, in accordance with the technical specifications and conditions stated below.

Scope of Work

The supplier shall be responsible for the following:

1. Conduct a site visit in coordination with the organization's team to verify the hall dimensions, floor condition, loading access points, and installation areas.
2. Prepare a measurement sheet and a simple layout showing the coverage areas, carpet-laying direction, and joint locations, and obtain the organization's approval before implementation.
3. Submit an actual sample of the proposed carpet, indicating its type, thickness, weight, and source, for the organization's approval.
4. Supply and transport the carpet and all required installation materials to the implementation site, including loading and unloading.
5. Clean and dry the floor and remove dust and debris that could affect installation quality. The supplier shall notify the organization of any floor defects requiring additional treatment before work begins.
6. Measure, cut, lay, and install the carpet according to the approved layout, including cutting around columns, corners, and fixed obstacles.
7. Secure the carpet, joints, and edges safely and properly, including treating entrances and floor transitions where necessary.
8. Remove cutting waste and packaging materials and clean the site after installation.
9. After the exhibition, remove the carpet and fixing materials, clean the floor, and deliver reusable materials to the warehouse of Human for Human Organization.
10. Repair defects resulting from the supplied materials or installation that appear during the exhibition, in accordance with the warranty requirements.
11. Conduct a final joint measurement and hand over the completed work through a formal acceptance report.

Mandatory Technical Specifications

The supplied carpet and completed installation must comply with the following requirements:

• Carpet Type: New, unused exhibition carpet designed for indoor use and heavy visitor traffic, made of durable synthetic fibers such as polypropylene or an approved equivalent.
• Color: Uniform red. The exact shade shall be approved based on the sample before supply.
• Thickness: Minimum 3 mm. The bidder shall state the actual thickness in the quotation and attach the product specifications.
• Weight: The bidder shall specify the total weight in grams per square meter (g/m²). The supplied product must match the approved sample and approved technical data.
• Carpet Surface: Uniform and free from tears, stains, and visible defects. It shall not easily unravel or fray during normal use.
• Backing and Fixing: Backing suitable for the hall floor, using compatible fixing materials that prevent slipping without damaging the floor.
• Rolls: Rolls shall have a consistent type and color. Roll width should be selected to minimize joints and material waste.
• Joints: Straight, close-fitting, and securely fixed, without gaps, raised overlaps, or visible differences in color or fiber direction.
• Edges and Entrances: Fully secured, with floor transitions treated where necessary to prevent raised edges and tripping hazards.
• Installation Quality: The carpet surface shall be level, without wrinkles, bubbles, loose areas, or raised edges.
• Sample Compliance: The approved carpet type, color, thickness, and quality shall not be changed without the organization's prior written approval.

Safety and Protection of the Venue

The supplier shall comply with all applicable safety requirements and shall:

1. Ensure that emergency exits remain unobstructed and that floor markings designated for safety are not concealed.
2. Avoid covering service openings or essential access points except as directed by venue management.
3. Secure work areas and tools during installation and coordinate with other parties working in the hall.
4. Not use nails or adhesives that may damage the floor without prior written approval from venue management.
5. Repair any damage to the hall floor or facilities caused by the supplier's workers, materials, or equipment.

Bill of Quantities and Pricing

The supplier shall provide a detailed financial quotation in Iraqi dinars (IQD) using the following schedule:

Bill of Quantities and Pricing

Description of Service: Supply, transportation, laying, installation, and subsequent removal of new red carpet for Baghdad Job Fair 2026, including measurement, cutting, fixing materials, joint and edge finishing, labor, cleaning, handover, removal after the exhibition, removal of fixing materials, floor cleaning, and delivery of reusable materials to the organization's warehouse. All technical specifications and pricing rules in this tender shall apply.

Unit: Square Meter (m²)

Estimated Quantity: 2,000

Unit Price (IQD): To be quoted by the supplier.

Total Price (IQD): To be calculated based on the actual accepted quantity and quoted unit price.

Measurement and Pricing Rules

1. The quantity of 2,000 m² is an estimate. Payment shall be based on the actual installed and accepted area, verified through joint measurement.
2. Measurement shall be based on the net covered area. Offcuts, overlaps, and wastage shall not be included in the payable quantity.
3. The quoted price per square meter shall include all costs associated with supply, transportation, installation, required materials, supervision, cleaning, removal after the exhibition, delivery of reusable materials to the organization's warehouse, and warranty.
4. No additional quantities or out-of-scope work may be carried out without prior written approval from the organization.
5. Carpet supplied and paid for shall become the property of Human for Human Organization. The supplier shall not dispose of it without written authorization.
6. Applicable taxes and statutory charges shall be clearly indicated in the financial quotation. The supplier shall specify whether taxes are included or itemized separately.

Implementation Period and Supervision

The supplier shall complete the work within the agreed implementation period and at least 24 hours before the exhibition opens, allowing sufficient time for inspection and correction of any observations.

The supplier shall appoint a responsible supervisor and provide a direct contact number. The supervisor shall coordinate with the organization's team, monitor workers and installation quality, and ensure compliance with the approved implementation schedule.

The bidder shall clearly state the proposed implementation duration in the quotation.

Inspection, Acceptance, and Warranty

1. The organization shall inspect the materials upon delivery to verify compliance with the approved sample and technical specifications.
2. The organization reserves the right to reject used, defective, or non-compliant materials. The supplier shall replace rejected materials at no additional cost.
3. Inspection of completed work shall cover surface levelness, secure edges and joints, color consistency, and site cleanliness.
4. Accepted quantities and any observations shall be documented in an acceptance report signed by both parties.
5. The supplier shall warrant the materials and installation quality from acceptance until the end of the exhibition and shall correct installation defects at no additional cost.
6. The supplier shall provide an emergency contact throughout the exhibition. Corrective action must commence within two hours of notification. Any condition presenting a tripping hazard must be addressed immediately.

Required Submission Documents

Interested suppliers shall submit the following:

1. A signed and stamped financial quotation showing unit prices, total prices, and applicable taxes and charges.
2. A technical proposal specifying carpet type, country of origin, thickness, weight, and roll width.
3. An actual carpet sample measuring at least 30 × 30 cm, clearly labeled with the bidder's name.
4. Product technical data and a fire-reaction test certificate or classification.
5. Valid registration and business activity documents, as applicable to the bidder's legal status.
6. Examples or photographs of similar previous work.
7. The proposed implementation duration, quotation validity period, and proposed payment terms.
8. The name and contact details, including telephone number and email address, of the authorized representative.
9. A clear statement identifying any reservations, exceptions, or deviations from the required specifications.

Evaluation and Award

Quotations shall be evaluated based on:

• Compliance with the technical specifications and approved sample.
• Compliance with venue safety requirements.
• Ability to complete the work within the required implementation period.
• Relevant previous experience.
• Reasonableness of the total quoted price.

Financial comparison shall be conducted among technically compliant quotations. Human for Human Organization is not obligated to accept the lowest-priced quotation if it fails to meet the technical or implementation requirements.

Commercial Terms and Conditions

1. The quotation shall remain valid for at least 60 days from the submission deadline.
2. Payment terms shall be specified in the purchase order or contract and linked to accepted work and valid invoices.
3. No payment shall be due for rejected or unperformed work.
4. The supplier may not assign the work to another supplier or replace the approved materials without prior written approval.
5. The bidder shall disclose any conflict of interest and shall not offer bribes, gifts, or benefits that could improperly influence the procurement process.
6. The organization reserves the right to adjust quantities or cancel the request before award in accordance with its approved procedures, while notifying bidders as appropriate.

Submission of Quotations and Inquiries

Tender Title: Supply, Installation, and Removal Red Carpet for Baghdad Job Fair 2026.

Tender Reference Number: H4H-RFQ-2610-005.

Announcement Date: 21/10/2026.

Submission Deadline: 30/10/2026.

Official Email for Quotations: This email address is being protected from spambots. You need JavaScript enabled to view it.

Quotations received after the stated deadline shall not be accepted.

Human for Human Organization reserves the right to verify submitted documents, inspect proposed materials, and reject any quotation that does not meet the requirements. Submission of a quotation does not oblige the organization to award a contract.

Human for Human Organization (H4H)

Procurement and Operations Department

Tender's Files

6ad89a56c40fb-rfq.xlsx
6ad89a56c511b-red-carpet-technical-specifications-1-.pdf