Invitation to tender (ITT) for provision of Workstation CITIES

1. INTRODUCTION

1.1 The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in Iraq assists the Iraqi Government on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) the Federal Foreign Office (AA) and the European Union (EU). GIZ offers a wide range of services concentrating on the following sectors; Reconstruction and peacebuilding; Economic development and employment; and Good governance.

1.2 GIZ Climate Informed Transformation for Inclusive Citizen Engaged Solutions invites Bidders to submit offers for the supply of Workstation_CITIES as per Annex 1 – Technical Specifications.

2. Tender Detail

Procurement Reference Number: 10057227

Name and address of procurement entity: GIZ Iraq Procurement and Contract Unit – Erbil Office

Project Title Climate Informed Transformation for Inclusive Citizen Engaged Solutions

The subject of ITT: Workstation_CITIES

Date of Issue 12 October, 2026

Bid language: English Language

Bid currency: Iraqi Dinars (IQD)

Bid submission method: Email Submission

Two separate e-mails: one containing Financial Bid’ and the other ‘Technical Bid’’

Documents comprising the bid

The tender package contains the following documents:

• Invitation to Tender

• Technical Specifications

• Bid Form

• General Purchase Conditions

E-mail for submission of bid This email address is being protected from spambots. You need JavaScript enabled to view it. 

Deadline for submission 14:00 local time on Monday, October 19, 2026

3. INSTRUCTION (BID Submission)

3.1 E-mail Submission

Please address your bid to the following dedicated, controlled, and secure e-mail address. The following conditions should be applied: This email address is being protected from spambots. You need JavaScript enabled to view it. (Please refrain from adding any other GIZ e-mail; otherwise, the GIZ will

assume the offer is unresponsive and invalid).

The e-mail subject must be (Company Name - 10057227 _ Workstation_CITIES)

• Sperate e-mails shall be used for the Financial Bid and Technical Bid and the Subject Heading of the e-mail shall indicate which type the e-mail contains

• The financial bid shall only include the financial bid form, Annex 2

• The technical proposal shall contain (Annex A, Company Technical offer, Company legal documents, Company’s local bank account, and all other documents required by the tenderer) but exclude all pricing information.

• Bid documents required shall be included as an attachment to the e-mail in PDF or the same type of file provided as a ZIP file. Documents in MS Word or Excel will result in the bid being disqualified.

• E-mail attachments shall not exceed 20MB; otherwise, the Bidder shall send the bid in multiple e-mails. E-mail attachments exceeding 20MB will not be received in the GIZ mailbox.

• All documents should be signed and stamped.

Failure to comply with the above may disqualify the Bid

3.2 Deadline for Submission

Complete Bids must be received no later than 14:00 local time on Monday, October 19, 2026 Any BID received after the deadline might not be considered; however, If the deadline date was on a weekend or unexpected public holiday, the tender submission will be shifted to the following working day.

4. Bid Currency

The bid's prices, costs, charges, discounts, and other financial aspects shall be indicated in (IQD).

5. Tender submission Cost

The Bidder shall bear all costs associated with the preparation and submission of the tender.

6. Bid Language

The bid prepared by the Bidder and all documents relating to the bid shall be written in the English language

7. Correction or Modification

Subsequent corrections, modifications, and additions to the technical offers bid can be considered only if the GIZ receives them before the deadline submission to this e-mail, This email address is being protected from spambots. You need JavaScript enabled to view it.. The e-mail

subject is (Amendment - 10057227 _ Workstation_CITIES).

The bidding documents shall contain no alterations, omissions, or additions, except those to comply with conditions issued by the GIZ or as necessary to correct errors made by the Bidder, in which case such corrections shall be initiated by the person or persons signing the bidding documents.

The bid must be based on the Annex 3 - General purchase conditions for supplying goods on behalf of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. In the event of an award of a Purchase order or contract, they would become an integral part.

8. Content of Bid

8.1 Content of the Technical Offer

The Bidder shall provide GIZ with the information that should satisfy the requirements laid down in the bidding documents. The bid should contain the following information, and any extra requirements will be requested during the evaluation process (if required)

• A detailed datasheet/catalog for each requested item must be submitted with the tender and match with Annex 1 – technical specifications.

• Copy-pasting GIZ Annex 1 – technical specifications or submitting only reference pictures will not be considered as company/bidder datasheet.

• In the event of physical samples, GIZ informs all the Bidders that are formally forwarded to technical evaluation to submit samples to a specific location requested by GIZ. Bidders shall incur all costs of the tender preparation and submission. GIZ will in no case reimburse them.

Please refer to Annex 1 – Technical Specifications for more details.

Local bank accounts, including (Bank Name, Account Holder, IBAN, SWIFT CODE). The Bank account must be under the company name.

To be potentially qualified for the award of the contract, the bidders shall:

• Provide all relevant local legal registration documents of the company and all worldwide valid certificates, which include a place of registration (Company Certificate), principal place of business, and written power of attorney of the signatory (ID from Ministry). In addition, copies of original documents showing the registration with the Contractor Union must be provided. All documents must be valid.

Failure to submit all required documents will result in the disqualification of the whole bid.

8.2 Content of the Financial Offer

• The price offer must contain all costs in (Iraqi Dinars IQD), as specified in the Annex 2 - Bid form and it must be Signed and Stamped.

• The price for offered items includes a warranty per product for at least one year

• The prices include Providing, supplying, loading, offloading, installation, and transportation, with all other GIZ requirements.

• The tenderer submitting more than one financial offer with different prices, will be disqualified from the whole bid.

• All the prices stated in the company offer shall be free of taxes and other public charges that cannot be exempted and must be paid.

• The digital bid form offer might be excluded (The bid form must be printed, filled, signed, and stamped).

9. Validity of Bid

Bids shall remain valid for 90 days after the deadline for submission of bids, subject to extension.

Tender's Files

6ace7eab80acf-10057227-annex-1-invitation-to-tender-itt.pdf
6ace7eab81f14-10057227-annex-2-technical-specifications.docx-furni.xlsx
6ace7eab82269-10057227-annex-3-general-terms-and-conditions-of-contract.pdf