Job Information Program Assistant (Community Stabilization) NGO Information
Contact Name
Contact Email
Job Information
Contract Duration
Governorate Duhok
Job Shift
Nationality National
Working Hours Full Time
Posted 2021-05-24
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 3 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2021-05-24
Deadline Date 2021-07-07
[Duhok,Iraq ]

Context/Reporting line:

Under the general guidance of the Head, Community Stabilization Unit, the overall supervision of the

National Operations Officer, the administrative supervision of the Head of Sub Office (HoSO) and the

direct supervision of Senior Program Assistant, the candidate will perform the following duties:

Core Functions / Responsibilities

1. Assist in the daily administrative tasks of the CSU unit, including development and

standardization of forms and templates (reports, questionnaires, surveys, profiles and,

application, feedback and interviewing and monitoring forms).

2. Coordinate off-site trainings, workshops, field visits and other program related activities in term

of logistical and operational support, including attendance sheets and organizing the venue

according to donor requirements.

3. Raising purchase requisition and liaise with other IOM staff members on administration, financial,

logistics and operational matters in support of program activities.

4. Draft and translate correspondence and other materials from Arabic into English and viceversa,

Kurdish into English and vice-versa, as needed and assist with interpretation.

5. Provide information and coordination on the program as requested and draft minutes of meetings,

reports (external and internal reports) and other written materials/documents related to the program


6. Organize and keep project files and documents according to an established filing system.

7. Organize and keep a clear record of internal monitoring financial sheet, including recoding requests.

8. Clear understanding or procedures required for new staff including all necessary information

required for access letter submitting.

9. Ensure the implementation of IOM activities in a participatory, culturally- and gender-sensitive


10. Travel on duty to Iraq, based on the needs of the program.

11. Facilitate registration and account creation for newly joined staff members. Perform such other

duties as may be assigned by the program management.


Qualifications & Preferred Skills


Bachelor’s degree in Business and management from an accredited academic university or institute.

Experience and Skills:

Minimum 3 years of related working experience.

Experience in communicating and working with a wide range of actors, including people of

culturally diverse backgrounds, government and authorities, humanitarian actors (UN agencies

and NGOs).

Experience working in development or humanitarian programming (specifically in International or

National NGO/UN) is an asset.

Computer literacy with specific proficiency in Microsoft applications.

Reliable, efficient, high level of professionalism, and organizational skills.

Good analytical skills for financial data, strong sense of details and accuracy.

Ability to prepare clear and concise reports.

Adaptability and a willingness to take on various tasks.

The ability to work under pressure and to assimilate information quickly and act decisively.


Fluency in English, Kurdish and Arabic is required.

Behavioral Competencies

Work prioritization and ability to multitask.

Shares knowledge and experience.

Positive, constructive attitude.

Ability to work and act under pressure with discretion in politically sensitive environment with a

minimum of comfort.

Responds positively to critical feedback and differing points of view.

Ready to work independently, under tight deadlines.

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Ability to work in a multi-cultural team environment with a positive attitude.

Highest standards of integrity, discretion and loyalty.

Strives for supportive working environment and positive working relationship.

Creates a respectful office environment free of harassment, retaliation, and promotes the prevention of

sexual exploitation and abuse (PSEA).


How To Apply

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via this link:

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.


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