Under the general guidance of the Head, Community Stabilization Unit, the overall supervision of the
National Operations Officer, the administrative supervision of the Head of Sub Office (HoSO) and the
direct supervision of Senior Program Assistant, the candidate will perform the following duties:
Core Functions / Responsibilities
1. Assist in the daily administrative tasks of the CSU unit, including development and
standardization of forms and templates (reports, questionnaires, surveys, profiles and,
application, feedback and interviewing and monitoring forms).
2. Coordinate off-site trainings, workshops, field visits and other program related activities in term
of logistical and operational support, including attendance sheets and organizing the venue
according to donor requirements.
3. Raising purchase requisition and liaise with other IOM staff members on administration, financial,
logistics and operational matters in support of program activities.
4. Draft and translate correspondence and other materials from Arabic into English and viceversa,
Kurdish into English and vice-versa, as needed and assist with interpretation.
5. Provide information and coordination on the program as requested and draft minutes of meetings,
reports (external and internal reports) and other written materials/documents related to the program
6. Organize and keep project files and documents according to an established filing system.
7. Organize and keep a clear record of internal monitoring financial sheet, including recoding requests.
8. Clear understanding or procedures required for new staff including all necessary information
required for access letter submitting.
9. Ensure the implementation of IOM activities in a participatory, culturally- and gender-sensitive
10. Travel on duty to Iraq, based on the needs of the program.
11. Facilitate registration and account creation for newly joined staff members. Perform such other
duties as may be assigned by the program management.
Bachelor’s degree in Business and management from an accredited academic university or institute.
Experience and Skills:
Minimum 3 years of related working experience.
Experience in communicating and working with a wide range of actors, including people of
culturally diverse backgrounds, government and authorities, humanitarian actors (UN agencies
Experience working in development or humanitarian programming (specifically in International or
National NGO/UN) is an asset.
Computer literacy with specific proficiency in Microsoft applications.
Reliable, efficient, high level of professionalism, and organizational skills.
Good analytical skills for financial data, strong sense of details and accuracy.
Ability to prepare clear and concise reports.
Adaptability and a willingness to take on various tasks.
The ability to work under pressure and to assimilate information quickly and act decisively.
Fluency in English, Kurdish and Arabic is required.
Work prioritization and ability to multitask.
Shares knowledge and experience.
Positive, constructive attitude.
Ability to work and act under pressure with discretion in politically sensitive environment with a
minimum of comfort.
Responds positively to critical feedback and differing points of view.
Ready to work independently, under tight deadlines.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Ability to work in a multi-cultural team environment with a positive attitude.
Highest standards of integrity, discretion and loyalty.
Strives for supportive working environment and positive working relationship.
Creates a respectful office environment free of harassment, retaliation, and promotes the prevention of
sexual exploitation and abuse (PSEA).
While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.
Interested candidates are invited to submit their applications via this link:
In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.