Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

We are seeking to employ a candidate for the following position:

Logistics Supervisor

Main purpose of the job:

 Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Accountabilities:

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities.
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and instructing and monitoring drivers on correct driving habits and standard checks.
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment

_________________________________________________________________________________

MSF Base and clinics in Baghdad

• Ensure that the electrical system and the back-up system (generators) at MSF Office and GH are working without any issue and all the electrical connections are of MSF standard; report any incident to the line manager.
• Supervise, under the guidance of line manager, maintinance and rehabilitation of the clinical facilities in all out reach locations.
• Remain log focal person for the medical teams in all clinical locations for receiving job requests, executing subcontracted works.
• Ensuring the tracking and inventory system is up to date (TMS) for the logistics family under responsibility.
• Ensure the supervision and monitoring of all cold chain, fleet maintenance, construction and energy activities in base and medical facilities under MSF use.
• Checking the maintenance of the various open spaces (gardens, courtyards...) and ensuring that domestic waste is correctly discarded.

FLEET Supervision:

• Ensure planning and supervision of timely preventive and curative maintenance of all motorized equipement are in line with MSF standards.
• Tracking consumption of supplies, fuel, lubricants, spare parts and ensuring the order is in place on time.
• Ensuring the Fuel follow up in place with clear analysis and indicators for each vehicle and ensuring all the Vehicles Documents is Up to date (registration, insurance, PVI, Logbook). Generators logbook is followed and updated.
• Ensure that the weekly fuel of vehicles and generators is in accordance with the fuel management system in place
• Ensuring the preventive/curative maintenance including the daily/weekly is in place for all MSF vehicles according to the mission standard and policy.
• In collaboration with the Line Manager, planning, establishing, and reviewing the fleet and motorized equipment management in the project including it with the annual budget.

SAFETY AND SECURITY :

• Participating in the monitoring the security measuras at the MSF facilities ( security foodbox, fire evacuation system and the CCTV cameras, report any defects to the line manager to take corrective decision).
• Monitoring and maintaining the CCTV camera system in the facilities and ensuring the functioning 24/7.
• Ensuring the preventive maintenace for the fire plan is in place for the fire extinguisher and smoke detector, fire alream.
• All the vehicles is equiped with MSF safety and security equipment according to MSF standard.

TEAM MANAGEMENT AND REPORTING:

• Managing and supervising the drivers and wtachmen.
• Ensure all the team breifed on their task and responibilty and preform regular individual apprisal.
• Follow up with supervising drivers on good driving habits and standard check-up
• Draw up the monthly Report with clear anaylsis and indicator for the Activities.

Specific requirements for the role:

____________________________________________________________

What we offer:

• Legal contract and pay in accordance with MSF Salary Grid. Level 06
• The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
• The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need.

How to Apply:

Interested candidates are invited to submit their complete application file (Updated 2 pages CV + motivation letter+ Certifications & Diploma + ID Card + References), Only applications with complete documentation will be considered.

By email to MSFCH-erbil-Recruitment@geneva.msf.org

Please indicate “BGD – Log Supervisor” in the e-mail title.

We encourage all applicants to submit a cover letter that introduces themselves, outlines their motivation for applying, and highlights their suitability for the role. Your resume should clearly present your experience, key responsibilities, and demonstrated skill set. This information is essential for us to assess your fit for the position and understand how your background aligns with the job requirements.

Only English CVs are considered.

Only shortlisted candidates will be contacted. (Please make sure your email and phone number are updated)

Your application will not be returned to you at any stage of the recruitment process.

Female candidates are encouraged to apply.

We receive huge number of applications; therefore we will contact only short-listed candidates for test/interview.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-erbil-recruitment@geneva.msf.org.