The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence. The ICRC is currently looking for staff for its support operations in Iraq.

ICRC offers:
• By joining our organization, you will have an opportunity to practice your profession in stimulating, complex, and sometimes challenging environments, where your work can really make a difference.
• You will work with colleagues from various fields of expertise in a cross-cutting manner to help victims of conflict and other situations of violence. You will be dealing with humanitarian situations that require experience, resourcefulness, and innovation to achieve the best possible impact.
• You will work for the oldest major international humanitarian organization in the world, adding to your sense of achievement in alleviating the suffering of people and communities and giving you the chance to promote humanitarian values in these turbulent times.
• You will benefit from a competitive employment package, including different possibilities for career and personal development. You will take part in an onboarding course and follow continuous training to build your career within the ICRC and beyond.
• Competitive compensation package, a monthly salary with benefits including (13th salary, International Retirement Saving Plan (IRSP), medical coverage, life insurance, and mobility allowance).

Job Title: Fleet Administrator

Level: B2

Duty Station: Iraq – Erbil – Logistics Center

Reports to: Vehicle Fleet Manager.  Duration of Contract: One-year fixed-term contract with the possibility of renewal to an open-ended contract. For internal candidates, this contract may be open-ended based on your existing contract status.

Date of Issue: 20 March 2025  Deadline for applications: 02 April 2025

Objective:
The Fleet Asset Administrator supervises the purchase, transfer and disposal of the vehicle assets in the country under his/her responsibility. He/she supervises the organisation and logistics of the Fleet trainings which take place in the sub delegation. The role also includes providing administrative support to the Vehicle Fleet Manager.

Key Responsibilities:
Administrative:
•Updates and retrieves data from specialized tools and database, follow-up on specific processes.
• Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents; share information among users.
• Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed-up on time.
• Prepares for meetings by setting up rooms and materials, including technical set – up for conference call, presentation and video conferences.
• Applies information management instructions and ensures compliance with procedures.
• Reports by email any repairs requiring other departments` support.
• Monitors the workshop chancellery stock and replenishes it when necessary.

• Makes sure diesel fuel is ordered based on operational need at the right time, controls the quantity and the quality in cooperation with Workshop Manager and Vehicle Fleet Manager
• Key user of Geosynchronous Satellite (G-sat) System in the country, request for activating and deactivating of Global Positioning System (GPS) devices.
• Organizes and assists the Carpool Manager (CPM) for drive safe trainings and refresher sessions for drivers twice a year.
• Ensures that risks are mitigated by performing the controls that are assigned to his/her role as described in the logistics risk and control matrix.

FILING:
• Using fleet waves, creates and follows-up the fleet supply requests done in ERBIL.
• Key user of the collaborative space (Team space) for fleet documents.
• Establishes and maintains a centralized filing system for the region according to the internal procedures.

VEHICLE:
• Handles all ICRC vehicles requiring ID renewals, Period Vehicle Inspection PVI (PVI), traffic violation; local registrations; local insurances.
• Renews the PVI and ID card of the IQ vehicles police and completing all formality of renewing, registration, and de registration.
• Ensures that there is no delay in service for any fleet assets and prepares the service-plan in coordination with Workshop Manager.
• Follows-up the service schedule for all the assets (vehicles; generators; forklifts) and provides proper service in coordination with workshop manager.
• Follows-up on the accident files at national level with local third – party insurance companies when applicable and ensures that the Fleet Wave Chevin Database (FWC DB) is updated, reports and processes all accident files in coordination with Carpool Manager (CPM).

Fuel Management:
• Assists workshop manager for planning of the refuelling/delivering processes.
• Reports to Vehicle Fleet Manager immediately when fuel reached emergency level.
• Makes sure the fuel data entry is accurate in Fleet Wave Chevin Database (FWC DB) and fuel control sheet updated.
• Analyses and reports monthly received fuel quantity and consumption of vehicles and generators to Vehicle Fleet Manager.

Education and Professional Experience required:
• University degree in business administration or related field
• Certificate in Logistics/ Fleet management is an asset.
• Minimum of 3 years’ experience in administration or fleet management
• Experience in dynamic and evolving environments, with a focus on reducing paper usage and driving digitalization of processes.
• Team management experience is an asset.
• Fluency in Kurdish, English and Arabic, written and spoken.
• Very good knowledge of political, social and cultural ICRC operational context.
• Computer Proficiency.
• Valid Manual Driving licence.

How to Apply: All qualified and interested candidates should forward their applications with a detailed updated Curriculum Vitae (CV) indicating email and phone contact, a cover letter stating why they think they have the necessary skills and qualifications for this job opportunity; and their salary expectations. Clearly marked to (erb_hr_services@icrc.org) with the subject line: SURNAME first name/ vacancy title.

• Only CV in PDF format and as attachment will be accepted.
• Applications will only be accepted with valid residency and work permit in Iraq.
• The successful candidate will undergo a three months’ probation period.
• Female candidates are strongly encouraged to apply.

NB: If you have not heard from us within a month of receiving your application, please consider your application unsuccessful.

No Fee: ICRC DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS WHETHER APPLICATION, TESTS, INTERVIEWS OR PROCESSING.