1. BACKGROUND AND CONTEXT:

WELT HUNGER HILFE (WHH) is a humanitarian, non-governmental, nonprofit organization that has been registered and operating in Iraq and Kurdistan Regional Government since 2015 to fulfill its mandate by providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities in the conflict areas.

WHH works to support the safety, dignity, and resilience of conflict and displacement-affected people in Iraq by providing for critical basic needs as well as developing sustainable long-term solutions for individuals and communities. To meet these goals, WHH’s programming in Iraq focuses on economic recovery initiatives, individual and community protection, shelter and infrastructure provision, and Humanitarian Disarmament and Peacebuilding.

Scope of Work & Geographical Coverage

• Service Nature: Provision of transportation services strictly on an On-Call basis (as needed).
• Advance Notice: The Organization will notify the driver/service provider) Company) 24 hours prior to the scheduled trip.
• Trip Routes: Inter-governorate travel originating from Erbil or Basra to destinations including, but not limited to:
1. Diyala
2. Baghdad
3. Nineveh
4. Dhi Qar
5. Basra
6. Erbil(In addition to any other routes between governorates that the organization's activities might require)

 Mandatory Requirements & Technical Specifications

1. Driver Requirements:
• Must hold a valid, official driving license.
• Strict adherence to traffic safety standards, local regulations, and humanitarian codes of conduct.
2. Vehicle Specifications:
• Model Year: 2022 or newer.
• Vehicle Type: SUV and Hybrid vehicles are strongly preferred.
• Condition: Must be in excellent mechanical condition with a minimum seating capacity of 4 passengers plus the driver.
• Safety & Fitness Standards: Fully equipped with functional safety gear (First Aid Kit, valid Fire Extinguisher, Warning Triangle, Spare Tire, working seatbelts for all seats, and operational A/C).
3. Operational Expenses:
• The driver/contractor(company) is fully responsible for all fuel, maintenance, lubricants, tires, car washing, and any other vehicle running costs. Financial offers must be all-inclusive.

4. Financial Offer & Pricing Structure

All financial quotations must be submitted in Iraqi Dinars (IQD) and formatted as follows:

• Hourly Rate (IQD):  for short-duration trips and long–duration trips. Including Driving, waiting, and resting hours

5. Required Documentation

• Clear copy of a valid Driver’s License.
• Clear copy of a valid Vehicle Registration (سنوية).
• Clear copy of National ID / Civil Status Card.
• Completed and signed Financial Offer Form with the location of work schedule.
• For company: legal documents – registration certificate.
• Vehicle Photo.

 General Terms

• The Organisation reserves the right to inspect the vehicle and assess the driver’s suitability prior to award.
• The Organisation is not bound to accept the lowest bid, and selection will be based on technical compliance, vehicle safety, and price value.
• Strict compliance with anti-corruption and safeguarding policies is mandatory.

 Please fill out the two attached documents, ANNEX 1 and ANNEX 2.

Email your bid to This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject line:1094 - ERB - 004 - SPR.

Bid and Documentation Submission: Please ensure you submit your bid by scanning and sending it to the designated email address: This email address is being protected from spambots. You need JavaScript enabled to view it.. 

To contact: 07511867239 -07866990105.

To be considered for this tender

• The bidder must submit all requested documents and use the annexes provided.
• Incomplete packages may not be taken into consideration.

Closing Date: 04:00 p.m. Iraq Local Time on 23 – Nov – 2026

Bids submitted after this date and time will not be considered and will be automatically rejected

Tender's Files

6af995ba3be41-.pdf
6af995ba3d852-term-of-reference-on-call-vehicle-rental-with-driver.pdf
6af995ba3de67-annex-1-driver-route-selection-form-ar-en-.docx
6af995ba3e0f0-annex-ii-quotation-summary-option-a.docx