SCANNING AND ARCHIVING CLERK

Scope of Work

Location Erbil,

Position Status full-time

Salary Level N/A

Current Team Member N/A

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.

In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just

communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by the Middle East, since 1989 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the region and of those communities where we work. Mercy Corps has worked across Iraq’s 18 governorates since 2003, implementing relief and development programming, more than a third of which has focused on the specific needs of refugees and displaced persons. Mercy Corps Iraq current goal is to work with new and existing civil society, public and private sector partners to meet immediate and long-term needs by strengthening communities’ ability to rebuild amidst increasing crisis. Mercy Corps Iraq focuses on (1) a relief-to-resilience pathway to meet the needs of conflict-affected communities leveraging agency expertise in conflict management and civil society development (2) a humanitarian response that empowers conflict-affected populations to meet their own needs (3) partnering with conflict-affected adolescents to address their diverse needs, promoting leadership and linkages with civil society. 

General Position Summary

The scanning and archiving clerks will join Mercy Corps and will be responsible for scanning physical documents to produce digital copies for retention of the department records.

Essential Job Responsibilities

Office:

• Performing scanning of documents quality control of files using document scanning equipment.
• Inspecting regularly quality and assuring smooth functioning of document scanner.
• Communicating concerns to technicians and maintaining coordination of movement of the file boxes.
• Archiving back in the same order the documents that have been scanned and archive them in an order.
• Reporting progress to the supervisor, after converting the paper records into digital copies and archiving them
• Organize monthly financial documents separately.

Reports Directly to: Finance Officer/Archiver 

Works Directly with: Finance Officer/Archiver

Knowledge and Experience

• Preferred experience working with NGO organizations preferred.
• Bachelor degree in Business is preferred or high School.
• Ability to work as a part of team and individually.
• Ability to work with people from different backgrounds and nationalities.
• A working knowledge of English.
• Proficient in keyboarding, Microsoft Office programs
• Sound knowledge of document scanning, data entry and production
• Sound knowledge in archiving the paper documents
• Demonstrated attention to detail, ability to follow procedures.
• Outstanding ability to prepare alphabetical order and collate

SUCCESS FACTORS:

• Candidates should have good physical fitness because they will be standing on their feet for a long time
• Candidates should pay close attention to details in order to perform their duties as accurately as possible.
• Candidates should be highly organized and well-versed in a variety of different filling systems.
• Willingness and ability to work effectively with a wide variety of people.
• Ability to work as part of a team and coordinate with other personnel.

BEFORE THE CANDIDATE IS HIRED:

• Successful candidate should read and sign the MC Code of conduct.
• Successful candidate should fully read and sign MC confidentiality agreement.
• Successful candidate should fully read and understand MC Program Record Retention and Archiving Policy.
• Successful Candidate should read and fully understand all MC Policies, regarding corruption, sexual exploitation, etc…

Working days will be upon request, the candidate will be working 8 hours  divided between scanning and archiving in the archive store, with a daily rate of 35$.

Candidates to apply in person sending their CV, or a letter of interest to iq-finebl.archive@mercycorps.org 

The deadline will be on 7^th - November -2020 at 4:00PM