Main purpose of the job:

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Tasks and Responsibilities:

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensur-ing they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply pro-cedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, develop-ment and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics Team Leader / Supply Manager in case of any major issue and draws-up all required re-porting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

Context Specific Accountabilities: 

• Performing all daily, weekly and monthly activities for order, purchase, stock and freight management in the project as per Supply Activity Chronogram and Supply Team Task Repartition Document validated by the Logistics Team Leader and/or Supply Managers.
• Management of orders from clients, their sourcing and follow up.
• Performing of all steps of procurement activities, such as identifying and contacting new and existing suppliers, preparing quotations and CBAs, preparing and validating POs, placing orders to suppliers as per validated PO.
• Draft and manage framework agremeents for purchase and transportation under supervision of Logistics Team Leader and/or Supply Manager using MSF standard template and policy.
• Prepare stock out based on the sourced orders from clients, updating stock management tools such as stock cards, stock report and supply database.
• Identify transporter if required and prepare all the nessesary shipment documents such as freight manifest, packing list, clearance requests.
• If relevant positions such as Purchaser and Storekeeper in the supply team are fulfilled, the above mentioned specific tasks can be delegated to them with prior signing of their JD, updated validated Supply Activity Chornogram and Supply Team Task Repartition Document.
• Prepare monthly supply reports using standard template provided, conduct anaylisis of it and share conclusion with Logistics Team Leader and/or Supply Manager.
• Regularly assessing the local market fir new suppliers and perforing local market assessment for product/service that offer fixed price for long term.
• Evaluate the team perodically and update the personal objetives for each member according to the line manager’s instructions and MSF standards and protocols

Requirements for the role:

Education   Essential degree and specialization in Logistics/Supply Chain.

Experience  Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures

                      Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits).

Languages           Arabic and English are essential.

Knowledge          Essential computer literacy (word, excel, internet)

Competencies  Results and Quality Orientation L2

                             Teamwork and Cooperation L2

                             Behavioural Flexibility L2

                             Commitment to MSF Principles L2

                             Stress Management L3

How to Apply:

Interested candidates are invited to submit their complete application file (CV + motivation letter + Diploma + ID card), Only applications with complete documentation will be considered.

By email to MSFCH-mosulwest-Recruitment@geneva.msf.org

Please indicate “SUPPLY CHAIN OFFICER + your Name” in the e-mail title.

We recommend all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position.

In-complete applications will not be considered

Only PDF and Word Format Applications will be considered.

English CVs only

Only shortlisted candidates will be contacted.

Your application will not be returned to you at any stage of the recruitment process.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-erbil-recruitment@geneva.msf.org

What we offer:

-             Legal contract paid at 100% activity rate in accordance with MSF Salary Grid (Level 7)

-             The chance to gain professional development and to develop (career path, training, etc.) within the organisation.

-             The opportunity to contribute to our objective of saving lives, alleviating suffering, and working with those most in need.