Job Title:  Legal Assistant

Project Name:  Protection and Assistant Programme for Refugees and IDPs in Duhok – Iraq                                                                                       

Work Duty Station: Harikar Duhok Office

Vacancy Ref. No: 111

Applicants Residence: Duhok Governorate

Preferable Gender:  Female and Male

Duration of Appointment: 2 months

Expected Starting Date: 10 Nov 2022

Deadline online Submission: 2 Nov 2022

Type of Contract: Employment Contract

Working Hours: 8:00AM - 3:30PM

Background:

Harikar NGO is a neutral, non-governmental, non-profit humanitarian organization established on 30th May 2004 by a group of social activists. Harikar NGO as stated in its mission statement strives toward the fulfillment of human and women rights in Dohuk Governorate as stipulated in the new Iraqi constitution of 15th October 2005. Harikar is committed to- within its resources- contribute towards the achievement of the internationally agreed Millennium Development Goals. Harikar believes in human rights, the right of every person to reach his/her potential without discrimination on the basis of race, gender, religion, social segment and ethnicity. Harikar strives to achieve social justice especially among the marginalized vulnerable groups and works towards eliminating all forms of discrimination against women by promoting their capacity to fully participate in community development. Harikar has been able to successfully carry out more than 80 projects, through funding from various partners including UNFPA, RRT/PRT, UNHCR, UNESCO, UNICEF, UNOCHA, Diakonia, UNDP, UNOPS, IRD, Mercy Corps, CARE International, ASB, GIZ, Acted, IRC, IRI, NDI, SCF-UK, Mission east, ICSP and others.     

Job Overview:

Under the direct supervision of the Legal Coordinator at Harikar NGO, the Legal Assistant will support the legal aid program needs within refugee response in Duhok governorate doing proper documentation of legal cases and archiving them as appropriate and supporting the preparation of data collected by lawyers for any request for information. The legal aid program helps refugees have access to legal assistance and remedies including the issuance of necessary documents in KR-I. The required duties and responsibilities of a Legal Assistant are as following:

Scope of Work (Duties and Responsibilities):

• Do proper documentation for the received refugees’ legal cases in coordination with lawyers.
• Do archiving for the legal cases keeping accurate paper records on each beneficiary which will be saved inside a file and accordingly stored in a file cabinet.
• Organize, catalogue and maintain file cabinets and their contents.
• Ensure that the legal data are safe and locked with a password in the work laptop as s/he is responsible for all legal data.
• Receive data from lawyers and support them in terms of preparing data for any request for information, review and organize the already set tables, charts, database, and other legal aid unit tools, and at the same time check/control the quality of entered data.
• In charge of the Harikar legal unit helpline through which he/she responds and provides information, guidance and orientation, about the Harikar legal aid program.
• Perform duties according to the Harikar/UNHCR legal aid program SOPs and guidelines.

Additional Duties and Responsibilities:

• Scanning and saving documents of the beneficiary.
• Organize and catalogue documents appropriately.
• Coordinate with lawyers to keep records of their cases.
• Follow up with lawyers in order to gain the proper documents of the beneficiary for the archive.
• Flexible in the movement to visit lawyers in camps/helpdesks for data quality checking and training on data entry.
• Coordinate with line manager as per required.
• Prepare data for reports as per set and agreed between Harikar and UNHCR.
• Attend and participate in trainings, workshops and other capacity-building exercises as required by the line manager;
• Fulfil other duties as required by the line manager.
• Ensure that the lawyers receive the required needs such as stationery, office supplies, refreshment and other requirements.

Experience, Qualifications and Skills:

• Educational Qualifications:
• A university degree in law is essential, persons with alternative but clearly related degrees in combination with strong relevant work experience can be considered.
• Professional Experience:
• Preferably a minimum of 3 years of relevant work experience preferably with legal background.
• Skills:
• Excellent “written and oral” in English and Kurdish language skills. Good knowledge of Arabic is an added value.
• Advanced computer skills, particularly Microsoft Word, Excel, PowerPoint and Outlook.
• Very good communication and interpersonal skills. Candidate needs to be flexible and creative, respectful and diplomatic. Results-driven and highly motivated to support the implementation of project activities.

Reporting and Supervision

Reports to: Legal Coordinator

Supervises: None

Expected Conduct:

• Ensure that confidentiality is always maintained when sharing data and information about persons of concern;
• Work with other Harikar teams/units in a cooperative and collaborative manner;
• Maintain cooperative relationships with partners;
• Maintain high professional and ethical standards when both on and off duty, including upholding the principles and practices set out in the Code of Conduct and adhering to international standards;
• Seek guidance and technical support when needed with “Do no harm” principle being the priority at all times.

Commitment:

• All Harikar staff must be committed to the Core Humanitarian Principles as well as the Core Humanitarian Standards in Accountability and Quality Management
• All Harikar policies and guidelines are an integral part of this Job Description and must be implemented, e.g.:

1. Harikar operational guidelines and Policies.
2. Guideline prevention of corruption.
3. Guideline on PSEA.
4. Harikar Code of Conduct
5. Child Safeguardin

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