Job Information Re-advertised (Procurement and Administrative Assistant) NGO Information
Contact Name Negin Yousefi
Contact Email
Job Information
Contract Duration 15 months
Governorate Erbil
Job Shift
Nationality Not Applicable
Working Hours Full Time
Posted 2023-05-23
Minimum Education Bachelor Degree
Degree Title business management, Engineers, or any s
Minimum Experience 3 Year (xperience of working in INGOs)
Required Travel
Job Status
No Of Jobs 1
Published Date 2023-05-23
Deadline Date 2023-06-06
[Erbil,Iraq ]

Under the supervision and guidance of “Chief of Procurement and Rehabilitation Component”, the “Procurement and Administrative Assistant” is responsible for effective delivery of promotes a collaborative, client focused, quality and result oriented approach in the Procurement services of MRCC.


General Administration:


• Maintain and update procurement records including filing of contracts, develop and maintain a filing system, binding and scanning of documents, updating contractual documents

• Schedule and coordinate Meetings including organizing meeting rooms or via Microsoft Teams, taking notes and minutes in meetings, preparing documents for meetings

• Maintain and update the contact lists of all corporate services contracts/supplier list

• Assist in the preparation of regularly scheduled reports

• Follow-up with Logistics department on MRCC team travel support is provided

• Ensured security clearance, travel authorization, tickets for field visit of project staff

• Liaise with finance reconciliations of receipts and payment

• Manage event organizers and follow up on required services to be delivered

• Maintain Inventory and records for purchased equipment and prepare donation letters accordingly.

• Interpretation when required from English to Arabic and/or Kurdish and assistance at meeting between the procurement and vendors.




• Assess procurement requirements, prepare procurement plans, draft specifications, and initiate procurement process

• Assist and support in the procurement’s procedures / tender documents for RFQs, RFPs, for MRCC procurement

• Arrange meeting to evaluate tenders and quotation documents as and when required

• Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors

• Assist to ensure timely procurement of goods/logistical requirement and services through monitoring the procurement progress with vendors

• Prepare reports on procurement for project staff

• Researching pricing obtaining quotes locally on items

• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract supportive documents are distributed accordingly.

• Tracking all transactions of each procurement

Qualifications & Preferred Skills



1. Corporate Competencies:

• Demonstrate integrity by modelling EF values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation impartiality.

• Promotes the vision, mission, and strategic goals of EF

• Displays culture, gender, religion, race, nationality, age sensibility and adaptability


2. Functional Competencies:

• Maintain relationship with primary and secondary stakeholders, focus on impact, response positively and give feedback timely and timely response to queries

• Demonstrate good oral and written communication skills

• Demonstrate openness to change and ability to manage complexities

• Demonstrate administrative skills and demonstrated results-oriented approach to work

• Ability to maintain records, skills of compliance of the goods and services as well as communication and presentation skills are required

• Ability to accommodate cultural sensitivity and respect human rights and gender issues in the workplace. Ability to work in a multi-cultural environment

• Computer and internet expertise is mandatory

• Ability for establishing and maintaining good working relationships to facilitate work goals.


3. Knowledge and Learning:


• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan

• Excellent communication skills (written & oral), sensible responsive to all partners, respect, and helpful relation with all project staff

• Promote a learning Environment Required


Skills and Experience


1. Education

Bachelor’s degree major in business management, Engineers, or any social science related subject with 2 years’ experience of working in INGOs.


2. Skills/Experience


• Minimum 2 years of overall working experience in administration service, procurement, preferably for development projects

• Fluency in written and spoken English and Arabic. Kurdish would be an added advantage

• Excellent computer skills

• Experience of working with development organization would be an added advantage

How To Apply

Only applicants who apply as per the below details will be shortlisted.

  • We welcome applicants from all backgrounds and encourage everyone to apply. We particularly encourage women to apply and contribute to our diverse and inclusive work environment
  • Only shortlisted candidates will be contacted.
  • Deadline of submission: 6th June 2023 23:59
  • All applications must include the following (In English and in PDF format only) :
  • Detailed CV
  • Cover Letter (explaining suitability for the position)
  • Applications should be sent to , using the following subject: “Procurement and Administrative Assistant - NJ
  • Expertise France reserves the right to close the announcement prior to the stated deadline as applications are screened on a rolling basis and only short-listed candidates will be contacted for interviews.
  • Incomplete applications and wrong title formats will not be considered
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