Action Against Hunger is a global humanitarian organization committed to ending world hunger and recognized as a leader in the fight against malnutrition. Founded in 1979, Action Against Hunger delivers programs, in over 40 countries while committed to respect humanitarian principles as a non-governmental, non-political, non-religious and, non-profit organization.

Our mission is to save lives eradicating hunger through the prevention, detection, and treatment of malnutrition, in particular during and after emergency situations caused by conflicts and natural disasters.

Action Against Hunger is looking for 1 Logistics Officer based in Duhok, in order to provide support to ACF’s office.

Work place:  Duhok

Type of contract: Fixed-Term for 6 months.

Working Hours: 40 hours per week up to a maximum of 48 hours per week (work can be requested exceptionally on Saturdays).

Monthly Basic Salary: 2, 296,690  IQD basic salary.

Benefits: Monthly Transport Allowance (130,000 IQD) + Medical Insurance + End of Year Benefit (30% of basic salary per year).

Purpose of the position:  The objectives of the position are to carry out the Supply Chain, Fleet, Equipment/Asset, Stock, and Premises Management.

• The Logistics Officer will review all Purchase Request and prepare all Documentation for Direct, Negotiated and National Tender.
• Under the supervision of the Logistics Manager and the technical supervision of the Supply Chain Manager. He/she will be also responsible of the follow up of all purchase and the Implementation of the Contract from the signature to the final payment.
• He/ She will ensure compliance of all purchases with ACF internal Procedure and Donors' regulation by collecting and providing all required supporting documents.
• The Logistics Officer will manage and update all information related to ACF Official suppliers and purchase files.
• He/ She will ensure the Fleet is managed properly as per ACF guidelines.
• All stocks are organized and reported using ACF guidelines and templates.
• The Logistics Officer will send the information and support documents related to new procured Equipment/Sensitive Items/Furniture (as per ACF policy) to the ICT Manager to update the Equipment/Asset list.
• This position will also require travel to in order to support the program, market assessment and gap filling some time to Sinuni sub-base or Mosul base (if required).

Objective 1: Supply Chain / Procurement

• Review and confirm all procurement request before processing;
• Coordinate with Requesters during request preparation;
• Ensure that Purchase line (PL) includes all required specifications and supporting documents and is well registered in link system;
• Prepare request for quote (RFQ), Tender Package and monitor bid reception;
• Prepare assessment table, Tender report and get approval according to ACF standards;
• Prepare purchase contract or SPO, collects approval and send out to supplier;
• Anticipate the different markets and procedures to be respected according to ACF KLV3 procedures as well for specific donors;
• Identify all Framework Agreements that needs to be produced at base level to ease purchases and reactivity;
• Support the Logistics Manager/ Supply Chain manager in preparing and Implementation PPP (Project Procurement Plan) and Supply Plan for base.
• Update Procurement & Contract Follow Up tools;
• Liaise with contractor to ensure compliance with the contract, including initial meeting;
• Carry out market and supplier survey at base level when needed in coordination with Logistics Manager
• Collect and prepare any supporting documents related to contract implementation or modification;
• Communicate to Contractor and Requester any deviation from the initial contract.
• Organise any required meeting between supplier and ACF regarding contract implementation.
• Ensure that all documentation required as per contract is provided by both parties;
• Laise with Supplier / Contractor and ACF Field officer for delivery / transportation
• Collect and review all delivery documentation;
• Prepare payment transaction with all supporting documents after delivery;
• Ensure that payment is done according to contract terms.
• Update suppliers list for base office.
• Keep record of physical file for all Requests, Contracts/SPOs processed in Dohuk;
• Ensure all the necessary documents are uploaded on online procurement system “Link”
• Carry out the progress and temporary filing of ongoing purchase;

• Provide training and orientation to new user on ACF online Procurement tool (Link)
• Support users while working on Link system
• Report and address any bug on system to Coordination

Objective 2:     Transportation & Fleet Management:

• Supervise drivers and ensure the vehicles are clean and in good mechanical condition as per ACF logistics and security guidelines;
• Ensure all vehicles have current vehicle ownership documents, insurance, log books, and field specific documentation;
• Ensure the vehicles are equipped with the relevant tools (security & safety) items;
• Ensure quality of fuel and that all fuel is put through a filter before entering the generators;
• Ensures weekly planning for staff movement is updated, submitted to FC and posted;
• Ensures all drivers contracts and generators documents/reports are filed and updated as per ACF filing system;
• Prepare and follow up a maintenance schedule for the vehicles and generators with all the relevant reports.

Objective 3:     Stock Management:

• Ensure that all goods are stored and packed safely and securely;
• Ensure that the physical organization of items within the store/s is logical, optimizing space, clean and preserving accessibility of items;
• Check the accuracy and filing of all storage documents;
• Check the registration of each item going in and out in the respect of ACF procedures and FIFO LIFO guidelines;
• Ensure physical inventories are done on a regular basis;
• Update and consolidate the stock report;
• Perform regular random/spot checks across the various documents (PL, invoices, stock cards, delivery notes, physical inventory reports, …)
• Review the SFU and coordinate with the programs regarding expiry dates and timely disposal.
• Preparation and send the weekly and monthly stock report to the Log Manager, respecting the deadlines.

Objective 4:     Equipment/Asset:

• Prepare and send the information with the support documents related to newly procured Equipment/Sensitive Items/Furniture (as per ACF policy) to the ICT Manager to update the Equipment/Asset list;
• Conducting Equipment/Inventory check in the Offices and Guesthouses on regular bases in coordination with the Logistics Manager and the ICT Manager.

Objective 5:     Reporting:

• Provide weekly logistics reports to the Logistics Manager about the work progress and faced challenges in order to update the requester and Field Coordinator accordingly;
• Provide monthly logistics reports related to Supply Chain, Contract/Framework Agreement Follow-up, Fleet Management and Equipment/Inventory Lists of the base office and guesthouses to the Logistics Manager.

Objective 6:    Other Miscellaneous Responsibilities:

• Respect of ACF Charter and internal rules;
• Respect ACF Security Policies;
• Be committed to participate to any other work in order to achieved the project goal;
• Any other work duties assigned by Logistics Manager within scope of logistic issues;
• This job description is not exhaustive and may be changed or amended by the mission management when necessary according to the base needs.

Recruitment Criteria:

HOW TO APPLY:      

Closing Date: Tuesday, 7^th October 2020.

Qualified candidates must submit a Cover Letter and a Resume (CV) including 2 professional references and a copy of any relevant Certification/Degree and a copy of National ID and/or Residency Card to

 recruitment-do@iq-actionagainsthunger.org

Action Against Hunger encourages female candidates to apply.

1. Please indicate the job reference number: DO/LOG/203/092020in the e-mail subject line. CVs without the subject line will not be considered.
2. Due to the volume of applications we receive, we will only contact short-listed candidates for further screening.
3. Please note that the final candidates will be subjected to security screening and positive references. 
4. Refrain from sending images, they will not be accepted.
5. CVs after the deadline will not be considered.

For more information please visit our website: http://www.actioncontrelafaim.org/en