Job Information Logistics and IT Officer NGO Information
Contact Name HI Recruitment
Contact Email
Job Information
Contract Duration
Governorate Erbil
Job Shift
Nationality National
Working Hours Full Time
Posted 2024-04-04
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 3 Year
Required Travel
Job Status
No Of Jobs 1
Published Date 2024-04-04
Deadline Date 2024-04-30
Location
[Erbil,Iraq ]
Description

General mission :-

 

-       Based in Erbil, under direct supervision of the Country Logistics Manager, the Logistics and IT Officer is responsible for the overall procurement, fleet and premises tasks in addition to his/her rules in managing safety tasks IT tasks in the base as per HI policies and procedures.

-       He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

 

Missions / Responsibilities

 

Mission 1: Participates in defining the logistics section of the StratOP and implements its action plan

 

·       RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;

·       INCIDENTS: drafts the incident reports for his or her area of responsibility;

 

·       INDICATORS : produces data for the transport of persons dashboard. Produces and compiles the data in the facilities management dashboard for his or her geographical area. Produces, compiles and analyses the data in the procurement dashboard for his or her geographical area.

 

 

Mission 2: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

 

·       STANDARDS : applies HI standards for his or her entire professional field with regard to policy, processes and tools;

 

·       LOCAL ADAPTATION: applies these standards contextualised to meet local conditions and regulations;

 

·       ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity;

 

Mission 3: Operational implementation of logistics

 

3.1 Diagnostic phase – Contextual analysis:

 

·       Identifies regulatory requirements (donors, legal, etc.);

 

·       Participates in analysing the programme’s logistics context (evaluation of logistics capacities, table of logistics problems);

 

·       Evaluates the capacities of the available and mobilisable resources (human and material).

 

3.2 Design phase – Resources planning:

 

·       Designs an adapted maintenance/repair plan for each project (costs, quality, deadlines);

 

·       Helps establish the project’s activity schedule;

 

·       Helps define the material resources necessary for ensuring the project’s feasibility;

 

·       Manages the human resources concerned by vehicle fleet management.

 

·       Plans all the means necessary for the optimal management of equipment in his/her fields of activity and geographical areas.

 

·        Helps adjust the procurement plan after every project review.

 

 

3.3. Launch phase – Planning of vehicle fleet maintenance:

 

•       Defines the strategy and maintenance plans;

 

•       Plans all the means necessary for the maintenance of the vehicle fleet for the duration of the project.

 

•       Helps adjust the procurement plan after every project review.

 

 

3.4 Implementation phase - Coordination:

 

•       Monitors maintenance deadlines and issues the necessary reminders

 

•       Adjusts the maintenance plans after each project review;

 

•       Evaluates and adjusts the resources and their distribution according to the needs.

 

 

Mission 4: Facilitates the development of the Logistics profession and contributes its development across the organisation Contributes to the facilitation of the profession sector in his/her geographical area (community of practice)

Mission 5: ICT Support

 

5.1 Operational Implementation

 

•       Performs the initial installation of individual computer and/or telephone equipment (hardware and software)

•       Installs regular updates (OS, etc.) and ensures that the workstations are up to date

 

5.2 Support to the users

•       Handles incidents on-site or remotely, related to: software, workstations, and phones

•       Conducts a preliminary analysis of incidents and resolves simple malfunctions

•       Identifies and suggests possible preventive solutions

•       If the request falls within the Headquarters' scope (unallocated license issue, HIRA rights management, unfixable local

               Office365 account problem, etc.), transfers it to the Headquarters and follows up on it

•       Assists in familiarizing users with installed equipment and software

•       Writes procedures and maintains a documentation repository

 

5.3 Asset Management

•       Manages the computer equipment connected to the network(s)

•       Maintains inventory record

•       Tracks the evolution of equipment and internal procedures related to the hardware lifecycle (loan, transfers, etc.)

•       Optimizes work stations

 

 

Mission 5: Emergency Preparedness and Response Responsibilities

 

contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response

 

 

 

HI POLICIES:

 

The Employee undertakes to adhere to HI policies which include:

  • Terms and conditions of engagement (T&C)
  • Internal regulation (IR)
  • Child protection policy (CPP)
  • Protection of beneficiaries from sexual exploitation, abuse and harassment (PSEAH)
  • Antifraud and bribery 
  • Code of Conduct (CoC)

 

Qualifications & Preferred Skills

Qualifications, Skills and Experience:

  • At least one year experience in an equivalent position (IT, premises, and fleet management)
  • Relevant university qualification.
  • Excellent computer skills,

 

Competencies:

  • Strong communications and reporting skills, with excellent verbal and written English
  • Capacity to work in autonomy
  • Commitment to Team work and strong interpersonal skills
  • Management and supervision skills
  • Well-organized and capable of prioritizing tasks
  • Result oriented, attention to details and larger overview, multi-tasking
  • A demonstrated commitment to high professional ethical standards and humanitarian values
  • Languages: Kurdish, Arabic & English
How To Apply

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

*Female candidates are encouraged to apply

*Persons with disabilities are encouraged to apply

 

Interested candidates may please send their CV with cover letter so as to reach on or before

30th Apr 2024                

Only applications completed in accordance with the following instructions will be

Taken into consideration, the others will be rejected automatically.

Mentioning clearly in the subject line of your e-mail the reference:

Ref: HI-IRQ- EBL- ITLOGOFF-737

Your application will not be taken into consideration if this information is omitted from the

Subject line of your e-mail

Please address all applications to:

job.erbil@iraq.hi.org

Only shortlisted candidates will be contacted

CVs that are sent as photo, screen shot or by link will not be considered.

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