Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology, or politics.

We are seeking to employ a candidate for the following position:

Base and Facilities Officer

Priority for Female Candidates

Place of work: Duhok Governorate

Deadline for application: 26/04/2025

Number of Jobs: 1

Main purpose of the job:

Carrying out or supervising all maintenance logistics activities in the base (vehicles, fuel consumption, and local infrastructure) according to MSF standards and protocols in order to have the material, infra-structure and vehicles in optimal running conditions

Accountabilities:

• Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures
• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).
• Checking the maintenance of the various open spaces (gardens, courtyards...) and ensuring that domestic waste is correctly discarded.
• Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
• Performing maintenance of logistics equipment for cold chain, energy, IT and communications means, in particular:
  • Inventories and the reallocation of equipment.
  • Renewing the authorization to use communication material with local authorities if requires.
  • Checking the quality of the work carried out on generators and electrical installations.
• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
• Participating in trainings at the request of the line manager

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MSFCH Context Specific Accountabilities of the position:

• Transporting MSF personnel and material ensuring their safety
• Supervising the team of drivers under his responsibility and monitoring and evaluating their performance, ensuring compliance with all rules, safety regulations and MSF instructions, as well as the maintenance and service of their assigned vehicles which includes preparing and overseeing the drivers' work schedule, ensuring daily and weekly checks of vehicles and the correct filling in of administration and vehicle logbook
• Ensure adequate service in terms of organizing availability of drivers, vehicles to drive, duty rosters and replacements in case of absence, and fuel control.
• Reporting any problems with the vehicles (mechanical, accidents...) to the line manager / technical referent as well as preparing monthly reports on services, spare parts, consumption, etc. of each vehicle
• Ensuring maintenance on the fleet of vehicles to be in perfect working order and that cars are serviced at the desired time to ensure good use of it and be able to deliver services
• Looking after all equipment related to vehicles and driver. Ensuring the proper use of vehicles tracking system, according to MSF protocols and procedures in place
• Ensure follow-up with clearing agents for road cargos and in-country orders and support on the reception and dispatch of shipments.
• Support and follow the transport of cargos from Dohuk to Mosul, Erbil to Dohuk and vice versa and process the NOC at DHK JCC and authorities level.
• Support admin in annual medical warehouse registration and renewal follow up.
• Main security focal point for DHK support base, ensure the security & movement briefings for expats visiting Dohuk base.
• Being responsible for coffee-break & stationery & office local purchase according to MSF supply standard.

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Specific requirements for the role:

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What we offer:

• Legal national contract and 100% pay in accordance with the MSF Salary Grid. (Level 5).
• The chance to gain professional development and to develop (career path, training, etc.) within the organisation.
• The opportunity to contribute to our objective of saving lives, alleviating suffering, and working with those most in need.

How to Apply:

Interested candidates are invited to submit their complete application file (updated CV max 2 pages + motivation letter + references + Diploma + Certifications), Only applications with complete documentation will be considered.

By email to MSFCH-erbil-Recruitment@geneva.msf.org

applications sent to any other email address will not be considered.

Please indicate “DHK – Base and Facilities Officer” in the e-mail title.

We recommend all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position.

In-complete applications will not be considered, only PDF and Word Format Applications will be considered.

English CVs only and only shortlisted candidates will be contacted.

Female Candidates will be prioritized.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

Data Protection: The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-erbil-recruitment@geneva.msf.org