REQUEST FOR PROPOSALS

Translation and Interpretation Services for World Vision International in Iraq on Long Term Agreement basis

World Vision International in Iraq (WV Iraq) Office is inviting potential supplier to submit the Request for Proposal for Framework Agreement for Translation services.

WV Iraq is seeking suppliers that can offer the most cost-efficient solution with a high quality of performance and sustainability.

The successful bidders shall be contracted for this purpose for an initial contract for 3 years, and with possibility of renewable thereafter for another two (2) years, subject to the satisfactory evaluation of performance and need. 

The WV Iraq reserves the right to split an award/awards per each and to consider localized award/awards between any proposers in any combination, as it may deem appropriate, without prior written acceptance of the proposers.

World Vision is a non-profit, non-denominational Christian humanitarian aid and development organization that is dedicated to helping children and their communities reach their full potential by tackling the causes of poverty. 

We serve poor children, families, and communities.  Through means such as emergency relief, education, health care, economic development and promotion of justice, approximately 40,000 World Vision staff members assist impoverished communities help themselves.  Our work touches approximately 100 million people in nearly 100 countries, assisting people regardless of religion, ethnic background, or gender. 

Motivated by our faith in Jesus, we serve the poor unconditionally, recognizing their individual dignity and honoring their God-given potential.

Some of the areas WV works:

Community Development - Each community’s needs are different.  We provide the resources that enable people to discover and use their own ideas and skills to move from poverty to self-sufficiency. Communities develop such things as access to clean water, reliable food production, basic health services, educational opportunities, microfinance programs to generate income, and AIDS prevention and care.

Emergency Response - We respond to natural disasters and long-term humanitarian emergencies.  We track potential crises, pre-position emergency supplies for effective rapid response, and remain after the crisis to help people rebuild their communities.

Protecting Children - We believe in every child’s individual worth.  We advocate for their well-being: for a world where orphans are cared for; where children are no longer forced to be soldiers, prostitutes, or laborers; and where they are safe and free from oppression.

To implement these projects effectively, we depend on supplier networks to obtain reasonable pricing, quality products and delivery in the shortest lead-time possible.

For further information, we encourage you to visit our website at www.wvi.org

Suppliers will submit any inquiries, responses of intent to bid, clarification requests and submissions related to this Tender to the following WV Iraq contact:

This email address is being protected from spambots. You need JavaScript enabled to view it. 

Suppliers may not enter into communications with World Vision staff about this Tender on any other email. Contacting WV Iraq staff may result in disqualification from the Tender process.

All responses and supporting documentation shall become the property of World Vision and will not be returned.  World Vision ultimately reserves the right throughout this process to select any servicing option that best meets its business requirements and to hold discussions with any and all respondents. 

No Price Negotiation: Please note that this tender follows a "best and final offer" (BAFO) approach including bank fees. Suppliers are expected to submit their most competitive price and comprehensive proposal initially, as no negotiations regarding price will be undertaken after the submission deadline.

You must agree to the following conditions if you choose to respond to World Vision regarding this Tender:

• Neither issuance of this Tender nor receipt of proposal represents a commitment on the part of WV  or any office within the World Vision Partnership 
• World Vision will not be responsible for, or in any way liable for, any costs incurred by suppliers in the preparation of any responses or presentations relating to this Tender.   

• Total Price INCLUDING TAXes and bank fees.

Neither party shall use the name of the other in publicity releases, referrals, advertising, or similar activity without the prior written consent of the other.

In below you can find RFP, supplier registration form, WV supplier code of conduct , Supplier Questionnaire  ,Safe Guarding , Safeguarding Behavior Protocols & Prevention of Harm in Communications . Please see the attachment in link of the tender & based on that send your offer to the respective emails indicated below. You are kindly requested to abide by the dates & details mentioned in the attached documents.

https://wvi.box.com/s/ybmqhvlysxs0lvmmlkl9w8qyngowsv2y

Your offer comprising of Technical and Financial proposal, should be submitted to following email

This email address is being protected from spambots. You need JavaScript enabled to view it. by 25^th February  2025 at 11:00 A.M Iraq time.

WV Iraq shall not consider any Proposal that arrives after the deadline for submission of Proposals. Any Proposal received by WV Iraq after the deadline for submission of Proposals shall be declared late, rejected, and returned unopened to the Proposer.

Please note only Bidders that have passed the pre-qualification process of Technical and Administrative proposals will be considered for financial proposal evaluation.

Pre-qualification documents:

1. A certified copy of a certificate of business registration, certificate of incorporation, business license or similar document
2. A certified copy of tax registration, tax clearance certificates or similar documents
3. Information on ownership structure (Name of directors of the company / Owner)
4. Last two years of audited financial statements or tax filing, or similar documents
5. Proof that company is cleared of legal disputes that ended in Court in the past three years.
6. Sign WV supplier code of conduct Questionnaire ,Safe Guarding , Safeguarding Behavior Protocols & Prevention of Harm in Communications (as per attached template)
7. Vendor Registration Form and supplier questionnaire (as per attached template).

8. Minimum 3 referees for reference check.
9. Recommendation letters from previous organizations, companies or others. (if any)
10. Company Profile: indicating all contact names, bank details, list of clients with whom company has provided similar services.

Technical Evaluation:

1. Submission of Company/Institute Profile and Past Experience: The supplier is required to provide a comprehensive company or institute profile, along with documentation of at least two comparable contracts or positions held with other international non-governmental organizations (INGOs) or global companies, accounting for 20% of the evaluation criteria.
2. Timely Delivery: The supplier's ability to adhere to specified delivery timelines for varying quantities is crucial and will constitute 15% of the overall evaluation. This includes translation services for 1-10 pages, 10-50 pages, and over 50 pages, from English to Arabic or Kurdish, and vice versa for all three languages.
3. Quality Assessment through Translated Sample Page: Suppliers must submit a translated sample page, demonstrating proficiency in translating from English to Arabic and Kurdish, contributing to 15% of the evaluation criteria.
4. Translator Credentials: The supplier should provide detailed curriculum vitae (C.V.) for translators and interpreters specializing in English, Arabic, and Kurdish translation, constituting 15% of the overall evaluation.
5. E. Price Proposal: The financial aspect will be given 35% weight in the evaluation, with suppliers required to submit a competitive price offer for the specified translation services.

Failure to submit all above mentioned documents might lead to disqualification of the Bidder.

You are kindly requested to abide by the dates & details mentioned in the attached documents.

Final submission is electronically through an email to the following email address

 This email address is being protected from spambots. You need JavaScript enabled to view it.

The deadline of submission should not be later than 25^th February 2025 at 11:00 A.M Iraq time.

All offers received after the deadline or incorrect email will be rejected.

Procurement Team

World Vision International- Iraq.