About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

Operation department is supporting Mercy Corps NES with cross border program and day to day task. providing logistics for new arrival Staff / Visa & Airport pick up & drop office & accommodation & cross border etc.

General Position Summary

The Operation Assistant will support Operation Officer in day to day tasks. Supporting operation officer with fleet management, officer & guesthouse facilities maintenance, recording Assets movement, ect..

Essential Job Responsibilities

 Asset Management

• Reads and has a clear understanding of the Mercy Corps Asset Management Manual and all procedures;
• The Asset Controller ensures that procedures outlined in the Mercy Corps Asset Management Manual will be implemented in Mercy Corps Offices.
• Support Operation for logging all new Mercy Corps assets in the asset register and ensuring the appropriate coding and tags are placed on each item. Regularly updates asset register with changes and new acquisitions;
• Support Operation for coordinating with the procurement and finance office in identifying all details of assets such as buying price, ledger reference, PR, PO and GRN number etc. The asset register should be accurate and complete;
• Support Operation to maintain the stock of Mercy Corps assets that are not checked out and in use;
• Support Operation for checking in/out Mercy Corps owned equipment to authorized staff using the standard Mercy Corps procedures and forms outlined in the Asset Management Manual;
• Support Operation for the timely preparation of documentation of any movement of assets in Mercy Corps formats;
• Schedules and conducts physical count of assets on different locations, projects and sites;
• Provides a monthly physical count/check where all assets are located and their status confirmed; coordinate with the responsible officer for tracking assets in other offices to ensure the locations and status of assets that have moved between offices;

Transport Management

• Responsible for oversight of vehicle rentals including tracking of leases and payments.
• Ensure that all vehicles are safe and road-worthy.
• Ensure that all vehicles have proper on-board vehicle documentation.
• Maintain administrative vehicle files for each vehicle.
• Continuous tracking of vehicle log-sheets; responsible for monthly compilation and submission of log-sheets.
• Schedule vehicle use to meet programmatic and operational needs.
• Ensure trip tickets are used by program staff and approved by necessary persons.
• Maintain vehicle movement board daily.
• Oversee and ensure proper use of the vehicles.
• Oversee fuel consumption and tracking.
• File Monthly Vehicle Consumables sheet for each vehicle separately.

Other:

• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
• Other duties as assigned

Supervisory Responsibility: Drivers

Accountability: Position Description

Reports Directly To: Operation Officer

Works Directly with: Operation, programs and finance teams.

Knowledge and Experience

• 1-2 years of experience in the supply chain and adminstration filed.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.
• A willingness to travel throughout the project areas in the assigned Area of Responsibility.

Success Factors

• Ability to work as part of a team and coordinate with project personnel.
• Good spoken, written and understanding English language.
• Computer literate and strong organizational skills.

QUALIFICATIONS AND EXPERIENCES:

Successful candidates should meet the education and experience requirements in the position descriptions for the vacant positions.

S/he must be self- motivated, creative, tolerant, and able to work in difficult, stressful environments and follow Mercy Corps procedures. S/he must respect diversity and gender equality at the workplace.

Interested candidates should submit their CVs to the email address mcerbilhr@gmail.com before the deadline indicated below.

Please indicate on the subject of the email the title of the position you are applying for, for full position description for the noted posts, please visit websites NCCI and F-Job.

ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY March10th, 2021 at 4:00PM

Mercy Corps will review CV’s and applications on a rolling basis (i.e., as applications are submitted).

Potential candidates for the post will be contacted for an interview and processed according to Mercy Corps Human Resources policies and procedures. As soon as qualified candidates are identified the positions will be closed automatically. Please note that only shortlisted applicants will be contacted for potential interview.

Any documents submitted will remain with Mercy Corps and will not be returned to candidates.

Mercy Corps is an equal opportunity employer. Females are highly encouraged to apply

Female Candidates are encouraged to apply for the position of Operation Assistant.  Mercy Corps is an equal opportunity employer. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global Impact. 

Mercy Corps Iraq offers a variety of arrangements that enable women to excel in their careers.  Mercy Corps Iraq ensures a safe and inclusive working environment for women and men through field security training and measures to provide secure working arrangements on-site and in the office.