Human Resources Assistant

Place of work: Erbil

Commencement Date: Mid-March 2021

Deadline for application: 03/03/2021

Main purpose of the job:

• Execute administrative, HR and legal related tasks to support the Personnel Administration Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required achieving the mission objectives.

Accountabilities:

• Under supervision of the Personnel Administration Manager managing personal files in order to ensure accuracy, compliance and on time payments
• Updating the HR database and personal files to facilitate HR processes management
• Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Personnel Administration Manager in translating documents into local language and assisting in meetings upon request
• Supervising the domestic staff of cook and cleaners, monitoring their performances

• Additional HR/ Admin tasks delegated by the Personnel Administration Manager
• Maintain a good archiving system for HR files (soft and hard)

Specific requirements for the role:

• Education: Desirable business, administration or computer science related diploma
• Experience:
• Essential pervious working experience at least 2 years in relevant jobs + minimum 1 year as HR Assistant
• Desirable experience in MSF or other NGOs in similar context
• Basic knowledge of using Homere software is an asset

• Skills and Competencies Required:

Soft Skills:

• Supervisory and Leadership skills
• Team work and Flexibility
• Interpersonal skills
• Effective Communication, active listening and problem-solving skills

Hard Skills:

• Technical and computer skills
• Bilingual and multilingual (Fluent English, Kurdish and Arabic)
• Database management

What we offer:

• Legal contract and pay in accordance with MSF Salary Grid, L6
• The chance to gain professional development and to develop (career path, training, etc.) within the organisation
• The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need

How to Apply:

Interested candidates are invited to submit their complete application file (CV + motivation letter + references + ID card), Only applications with complete documentation will be considered.

By email to MSFCH-Erbil-Recruitment@geneva.msf.org

Please indicate “HR Assistant” in the e-mail title or on the envelope

We recommend all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position.

English CVs only

Only shortlisted candidates will be contacted

Your application will not be returned to you at any stage of the recruitment process.

We may take down this vacancy in case we’ve reached the required number of applications