Finance Officer

Baghdad

About Tdh

Terre des hommes Foundation – Helping children worldwide (Tdh), is the leading Swiss foundation for children’s aid, with its headquarters in Lausanne, and registered in Iraq with the No 2178598. Tdh aims to create a positive impact on children's lives in almost 40 countries around the world, through our Health, Access to Justice, Migration and Child Protection transversal programmes.

Tdh started its operations in Iraq in Dec 2014 responding to needs of children and youth between the age group of 9-22 years, affected by the ISIL -driven crisis of 2014-2017. Due to high unmet needs for children, youth, and their families affected by the crisis, Tdh scaled up its interventions to 12 districts within 5 governorates (Anbar, Kirkuk, Ninewa, Baghdad & Salah al-Din), providing assistance in child protection, juvenile justice, education and WASH assistance in emergency.

In the long-term, through its Multi-year Country Strategy 2022 – 2024 and its long term Vision for the Country Programme, Tdh plans to reinforce and expand interventions due to the persistent overwhelming needs of children, youth and families through a NEXUS approach, responding to the protracted humanitarian needs while contributing to achieving durable solutions for the most vulnerable and at-risk population groups in the sectors of Child Protection, Education, WASH and Access to Justice for children, youth and women.

As of November 2021, Tdh with its 90 staff employees, is currently implementing a 7,5 Million CHF emergency, rehabilitation, and development program, across the country through its bases and offices in Baghdad, Ninewa, Salah al-Din and Kirkuk governorates working alongside and in collaboration with local partners and national authorities. The main donors are USG, UNOCHA, ECHO, SDC, GIZ, UNICEF. The main coordination office is in Erbil with a multi-cultural, very experienced, and highly motivated team providing support, technical expertise and ensuring accountability, while working closely with the collaborators in the Regional office in Amman, Jordan and the Head Quarters (HQ) in Lausanne, Switzerland.

About the Job

Under the supervision of the Field Coordinator, the Finance Officer carries out the accounting and financial management of the base, in compliance with donors rules, Tdh procedures and local legislation. Finance Officer will be responsible for contributing to the development and maintenance of financial systems and procedures, ensuring all financial regulations are adhered to, and maintaining updated accountancy, responsible for advising and implementing policies regarding the administration of the base.

Main Responsibilities:

Contributes to the efficient accounting management

• Ensure the spread, adherence and monitoring of Tdh’s procedures in the area of the financial management.
• Ensure the high quality of cash management at base office level, in accordance with security considerations and program needs.
• Handle all the payments at base level and the accounting side of pay (booked and checked)
• Codify and save the accounting documents in the accounting software
• Manage the advances for national staff, operational or salary advances.
• Ensure the monthly closure of base accountancy and send to capital office at the beginning of each month the SAGA closure package with all relevant documents.
• Supervise, on monthly basis the proper filing/stamping of the accountancy documents.
• Ensure that all the supporting documentation received is correctly filled and eligible for Tdh standards and donors’ rules.
• Correct and integrate site accounts. Inform the sites of accounting corrections and updates
• Ensures the respect of accountancy deadlines.
• Contributes to donor audits, annual audits, and regular spot checks. Main focal point in case of audit and spot check for the base.
• Ensure the high quality of cash management at base office level, in accordance with security considerations and program needs.
• Supply the cashboxes
• Conduct a daily, weekly, and monthly cash box inventory, with the FC and check concordance with the accounts and logbooks.
• Prepare a cash flow overview for the month in progress and M+1 when drawing up a cash flow forecast
• Ask the budget holders for their cash flow needs and compile their requests.

Contributes to the efficient Finance management

• Monitor and update the allocation table (CCP) for base related projects and grants with the budget holders, FC, and HR.
• Update the BFU data on a monthly basis, forward it to budget holders and offer assistance with its preparation.

• Ensure timely submission of FMT, CCP and BFUs on monthly basis to coordination.
• Ensure high coordination, training and regular meeting with each budget holder to ensure high quality follow-up on each budgets.

• Ensure the teams are aware of the donors and Tdh procedures and their application
• Assist with donor financial report preparation in collaboration with budget holders and the country finance manager.
• Sound the financial alarm when necessary and within the scope of his/her defined responsibilities

• Assist the project managers with the verification and validation of the financial aspects of partnership contracts.

Compliance with the contextual administrative and legal framework

• Responsible for all accounting and finance documentation and archiving in Baghdad base.
• Check that all required support documents are available and all Tdh and donors’ requirements, rules and regulations are maintained.
• Report on time any missing invoices/logistics files/HR files or differences in amounts to the Field Coordinator.
• Control and improve the quality of the documents through: Checking the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)

• Whenever possible, improve the quality and presentation of the invoices: translation, date (according to the Excel books), addition of paper band calculations, etc.
• On monthly basis, or at the end of the contract or upon request, prepare the files to be sent to the Finance Officer in the coordination office to be ready for the auditor visit (final checking of invoices and their presence, complete the risk file, re-print the last system analytical ledgers for any line affected)
• Finalize the dispatch of files by adding labels and adequate packaging or by scanning and naming them according Tdh procedures.
• Support HR department in monthly staff allocation on time sheet, especially at audit time

Reporting

• Regularly exchange information with his/her manager;
• Liaison with Logistics team on travel arrangements of staff.
• Report any incident to their manager and develop an explanatory note when necessary.
• In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance.
• Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural).

Required Competencies:

Qualifications Requested

• Minimum of two years of professional experience in a similar position
• Bachelor’s degree in management, business administration and/or accounting and finance.
• Fluency in Arabic is essential. Fluency in English is mandatory.
• Able to work in unstable, uncertain, or potentially dangerous environments, independently and in a team.
• Strong sense of confidentiality and adoptability for a healthy work environment
• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Computer knowledge of MS Office Word and Excel is essential
• Knowledge of SAGA software

Values:

Accepts new responsibilities as and when those are assigned by the line manager/s.

In particular:

The post holder is polite, respectful, honest, punctual (and respects deadlines), creative, pacifist, proactive, committed and – during office hours – non-political. S/he is in constant exchange with colleagues and supervisors, communicates problems and enriches discussions. S/he treats people of different religion, age, sex, and economic status appropriate and equally and actively ensures their wellbeing and raises his/her voice when required. S/he is willing to improve own capacities and is open for all topics Tdh is working on to actively contribute to a comprehensive programme implementation.

S/he uses Tdh equipment, vehicles and premises, internet, and electricity economically and responsibly. S/he positively represents Tdh to beneficiaries, stake holders and the general public.

Application should contain the following two attachments:

CV/Resume.

Cover letter

Application should be submitted to irq.bgd.recruitment@tdh.ch by MENTIONING THE EXACT SUBJECT (Finance Officer), Otherwise the applicant will be disregarded.

Any CV shared by a link will be disregarded,

Deadline of application is 17-July- 2022

 Note: giving urgency to this recruitment, applications will be reviewed on a rolling basis

//Only short-listed candidates will be contacted.