Main duties &

Responsibilities:

Payment processing

· Review the correctness of the payment requests, ensure the compliance with donor regulations, local laws and Concern’s policies and ensure expenses are authorized as per the Delegation of Authority matrix.

· Coordinate with cash transfer agent and field team for arranging the cash transfer to field on timely manner

· Ensure proper archival system in place in Duhok office for all the financial documents generated from field offices

· Ensure government taxes and dues are deposited timely

Month end account closure

· Follow up on timely completion and submission of monthly financial reports from field offices to Duhok office

· Liaise with field finance to ensure that all deliverables are completed within the monthly reporting period

· Liaise with other country finance team to ensure the country recharges are received and booked timely

· Review, check and correct Cash and Bank journals in a manner ready to be imported in to the MGP system.

· Ensure that all Cash, Bank and other journals have complete and approved supporting documentation

· Ensure that Payroll, FPL and other standard journals have adequate and relevant supporting documents and reviewed by CFC

· Ensure that all bank accounts and cash are reconciled and reviewed by CFC

· Review of completed timesheets for National and International Staff

Interdepartmental Coordination

· Coordinate with HR department to ensure the staff payroll are prepared and salaries are processed timely

· Participate in procurement committee meeting as a finance representative

Financial Controls

· Conduct daily, weekly and month end cash count as assigned by the CFC

· Undertake periodic review of Bank reconciliations, Creditors and Debtors balance and recommend any adjustments to CFC

· Assist the CFC in implementing any audit recommendations.

· Support the CFC in ensuring the control environment is strong and being consistently implemented through the country programme and in line with Concern’s policies and procedures.

· Support the CFC in ensuring country practice is in line with Concern’s policies and procedures or appropriate derogations are in place where necessary.

Staff Management and Capacity Building

· Directly line manage and supervise Finance officer

· Coach and mentor finance team members on the routine matters and develop a motivated team.

· In consultation with the CFC, provide on the job training to subordinates on regular basis, knowledge sharing.

· Provide finance induction to new joining staff

Donor Management (Budgeting, Reporting, Filing)

· Assist the programme staff in formulating all budget proposals

· Prepare donor financial reports and ensure the reports are shared with CFC, ensure donor deadlines are met

· Ensure all the accruals are recorded to respective donors before the end of the grant

· Prepare monthly management account and share with the budget holders

· Ensure that donor reports are reconciled with general ledger and donor original budgets

· Follow up and support on mapping of donor budgets against Concern Chart of Account.

· Ensure all relevant donor guidelines, policies, proposals, periodic reports and other communications are readily available, categorized by grant, and documented in soft and hard copy filing

Financial Reporting and Audit

· Assist the CFC during preparation of budget revisions (BRs)

· Review management accounts on regular basis and advise the CFC and budget holders on areas which require special attention.

· Participate in the annual country level external audit and as well as donor fund projects audit process

· Work closely with CFC in follow up, and implementation of recommendations by Auditors and Regional Accountant

· Assist CFC in preparing the annual finance report for submission to DNGO office on timely manner

Other

· Carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Cross border Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.